Depot Administrator

GAP Group Limited; Ashford; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Generous holidays

Health & Wellness Support

Career growth and development

Job summary

A leading equipment hire provider in the UK seeks a Depot Administrator in Ashford. This role involves managing workshop administration including purchasing, records updating, and stock control. Ideal candidates will have high-volume admin experience and be focused on customer service. You'll work closely with the Workshop Foreman and liaise with suppliers and customers, ensuring efficient operations and high-quality service. Join a family-run business committed to your growth with exciting career opportunities.

Qualifications

• Previous experience in a high-volume administration role, preferably in hire/construction.
• Ability to manage supplier relationships and negotiate prices.
• Experience maintaining accurate records.

Responsibilities

• Control all workshop administration including purchasing and stock control.
• Co-ordinate maintenance schedules and record hire information.
• Liaise with suppliers and customers regarding services.

Skills

High-volume administration experience

Customer-focused approach

Organizational skills

Attention to detail

Tools

Smart Office

Job description

About the role

Based in a fast-paced depot, the Depot Administrator effectively and efficiently controls all workshop administration including purchasing, updating records and stock control to ensure we consistently provide a high-quality service to our customers. As a Depot Administrator you will be working closely with the Workshop Foreman and Hiredesk Team to co‑ordinate routine maintenance schedules, recording all on/off hires and effective stock control of spares and fuels. You will also liaise with suppliers for the best possible price and service, whilst contacting customers regarding repairs and maintenance schedules.

About You

• Previous experience in a high-volume administration role, preferably gained within the hire/construction industry
• Experience maintaining accurate records and using Smart Office is highly desirable
• Experience managing supplier relationships and negotiating price renewals
• A customer‑focussed approach to work and delivering gold‑standard service
• Ability to work effectively under pressure and maintaining strong attention to detail
• Exceptional organisational skills with the ability to prioritise workload effectively

About Us

As a Depot Administrator, you'll be joining an industry leader that's growing and genuinely committed to your success. At GAP, we're proud to be the UK's leading equipment hire provider—supporting projects big and small across construction, infrastructure, events, and more. With nearly 200 locations nationwide and a wide range of specialist divisions, we offer exciting opportunities in everything from Plant and Tools to Lifting, Survey, Environmental, and Event Services.

As a family‑run business with over 50 years of experience, we believe in doing things the right way. That means:

• More investment in our equipment than anyone else in the industry, so you work with the best tools in the game
• Remaining fully independent, which lets us make agile, long‑term decisions that support your success
• Offering real career growth, training, and development from day one
• Support that values you – from generous holidays to Life Assurance and Health & Wellness Support

Whether you're hands‑on or customer‑focused, there's a place for you at GAP where your work makes a difference. If you're up for the challenge and want to feel valued at work, then we'd love to hear from you! Ready to get started? Upload your CV and complete our short application—we'll take it from there.

We're proud to be an Equal Opportunities employer and embrace the unique contributions each individual brings.