Asset Data Co-Ordinator

ISS UK Limited; Portsmouth; Sur place; GBP 26 000 - 38 000; Plein temps

Résumé du poste

ISS UK Limited is seeking an Asset Data Co-ordinator to support accurate management, maintenance and processing of asset and contract data across CAFM, Asset Management and PPM systems. You will help ensure data quality and regulatory compliance to support operational performance.

The role involves collaborating with operational and technical teams during contract transitions, data mobilisation and data updates, with a focus on accuracy, traceability and efficiency across facilities management

Qualifications

• Previous experience in a similar role or within a relevant industry.
• Strong written and verbal communication skills.
• Excellent organisational and time-management abilities.
• Experience managing multiple tasks and prioritising workload effectively.
• Strong problem-solving and decision-making skills.
• Proficiency in relevant systems, software, and data management tools.
• Ability to work independently as well as collaboratively within a team.
• Experience working with customers, clients, or key stakeholders.
• Relevant qualifications, certifications, or industry knowledge where applicable.
• Proactive, adaptable, and able to work effectively in a fast-paced environment.

Responsabilités

• Support and action asset data processes, including asset loading and contract updates.
• Assist with PPM data gathering activities and the ongoing maintenance of CAFM systems.
• Load data changes into asset management systems and maintain API integration mappings to the CAFM system.
• Support the transition of data mobilisation and deployment plans, providing suggestions for efficiency improvements and error reduction.
• Assist operational and technical teams to ensure asset and contract data is accurately processed and recorded within CAFM systems.
• Conduct audits and reviews of completed work activities and technician comments, updating work plans where appropriate.
• Ensure asset data is entered accurately and in line with established procedures.
• Maintain compliance by ensuring all asset data meets legal regulations and building engineering standards.

Connaissances

Communication skills

Organisational skills

Time management

Multitasking

Problem solving

Independent / team work

Stakeholder engagement

Data management tools

Adaptability

Fast-paced environment

Formation

Relevant qualifications or certifications

Description du poste

Contract Type: Fixed Term Contract (6 months)

We are seeking an Asset Data Co-ordinator to support the accurate management, maintenance, and processing of asset and contract data across CAFM, Asset Management, and PPM systems.

This role plays a key part in ensuring asset information is maintained to a high standard and supports operational performance across the business.

Job Description

The successful candidate will work closely with operational and technical teams, supporting contract transitions, data management activities, and compliance requirements.

You will help ensure all asset data is accurate, up to date, and aligned with legal regulations and building engineering standards.

Key Responsibilities

• Support and action asset data processes, including asset loading and contract updates.
• Assist with PPM data gathering activities and the ongoing maintenance of CAFM systems.
• Load data changes into asset management systems and maintain API integration mappings to the CAFM system.
• Support the transition of data mobilisation and deployment plans, providing suggestions for efficiency improvements and error reduction.
• Assist operational and technical teams to ensure asset and contract data is accurately processed and recorded within CAFM systems.
• Conduct audits and reviews of completed work activities and technician comments, updating work plans where appropriate.
• Ensure asset data is entered accurately and in line with established procedures.
• Maintain compliance by ensuring all asset data meets legal regulations and building engineering standards.

Professional and Personal Competencies/Qualifications

• Previous experience in a similar role or within a relevant industry.
• Strong written and verbal communication skills.
• Excellent organisational and time-management abilities.
• Experience managing multiple tasks and prioritising workload effectively.
• Strong problem-solving and decision-making skills.
• Proficiency in relevant systems, software, and data management tools.
• Ability to work independently as well as collaboratively within a team.
• Experience working with customers, clients, or key stakeholders.
• Relevant qualifications, certifications, or industry knowledge where applicable.
• Proactive, adaptable, and able to work effectively in a fast-paced environment.

The Company

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger,

#facilitiesmanagement

ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing [e-mail]
Please click on the following link for more information on this role: Job Description
If you are interested in learning about other opportunities at ISS, please join our Talent community by clicking on the following link: TalentPlace