Archive Assistant - 6 Months FTC

Condé Nast; Greater London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading media company in Greater London is seeking an Archive Assistant. The role involves maintaining the archive and library, data entry, and conducting research. Ideal candidates will have a degree related to fashion, photography, or archives and experience in a similar setting. The position requires attention to detail and familiarity with basic software tools. Employees enjoy benefits like 25 days holiday, private healthcare, and a supportive work environment focused on well-being.

Benefits

25 days holiday plus bank holidays

Competitive pension scheme

Private healthcare

Corporate gym membership

Cycle to work scheme

Qualifications

• The ideal candidate should have experience working in an archive or library.
• They should be interested in history, fashion, photography and archival practices.

Responsibilities

• Maintain the archive and library, including rehousing items and tracking returns.
• Enter data into the DAM system.
• Conduct directed research when required.
• Handle and manage valuable materials properly.
• Scan negatives and magazine layouts for digitization.

Skills

Detail-oriented

Basic Excel

DAM software

Digital databases

Basic Photoshop

Fluent in English

Education

Degree in fashion, photography, art history or archive related field

Job description

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.

Location

London, GB

Condé Nast is a global media company, home to iconic brands including Vogue, GQ, Glamour, CN Traveller, Vanity Fair, Wired, The World of Interiors, House & Garden and Tatler, among many others.

We are headquartered in New York and London and operate in 32 markets worldwide, with a footprint of more than 1 billion consumers across print, digital, video and social platforms.

Condé Nast thrives on collaboration, and our teams come together in the office four days a week (Monday - Thursday).

We value diversity of background, views and cultures. We celebrate people for their personal qualities, skills and contributions, recognising the power our brands have to influence and shape culture.

The Role

We supply research and images to various magazines, as well as independent projects by various 3rd parties. We also assist with IP and licensing queries and are responsible for the upkeep of the library and archive. We operate between the Adelphi offices and the Crown storage site in Stockwell.

We are looking for someone to assist with the day-to-day operations of the archive and library, the upkeep of the DAM, scanning images, and supplying research to other departments where needed.

Condé Nast offers one day per week WFH (Fridays) and we are looking for someone who is able to make once weekly trips to our offsite archive (Stockwell, London).

There is a strong research and data entry component to the role and a hands‑on element within our physical archive.

What will you be doing?

• Upkeep of the archive and library (rehousing of items, tracking book returns, maintenance of collections)
• Data entry into our DAM system
• Undertaking directed research when required, either through digital search or handsearch
• Proper handling, retrieval and returning of valuable and fragile materials
• Scanning of negatives, prints and magazine layouts for digitization (we will supply training)

Who you are

• The ideal candidate will have a fashion, photography, art history or archive related degree and some experience of working in an archive or library.
• They will be interested in history, fashion, photography and archival practices in general.
• They will be meticulous with a strong eye for detail.
• They will be comfortable using basic Excel, DAM software, various digital databases, and possibly some very basic Photoshop.
• They must be fluent in English.

Does this sound like you?

Please upload your CV and cover letter/portfolio, which highlights why you'd love to take on this role and why you're a great match for what we're looking for.

We value the time and effort behind every application. All submissions are reviewed by a member of our talent team - we don’t use AI‑assisted technology to review applications.

What benefits do we offer?

• 25 days holiday (plus bank holidays) and extra days of annual leave if you move house or want to volunteer.
• You’ll have access to a competitive pension scheme, Bupa Private Healthcare, Season ticket loans and eye tests.
• We offer a range of tools to support your wellbeing, including core hours, 10 remote days (from home or a country with a Condé Nast office location), access to our Employee Assistance Programme, corporate gym membership and cycle to work scheme.
• We’re a dog friendly office, plus you’ll enjoy discounts and magazine subscriptions, keeping you up to date with all things Condé Nast.
• We encourage personal and professional growth through the Condé Nast Learning Hub where you’ll find an extensive portfolio of learning courses and training, available in local languages.
• Our Employee Resource Groups provide a platform for employees to identify shared objectives, exchange ideas, and work on community priorities for our global workforce.

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.