Apprenticeship Onboarding Administrator

Wiltshire College & University Centre; Southwick; On-site; GBP 15,388 - 15,710; Part time

Benefits offered by this job

Local Government Pension Scheme

30 days leave pro rata

Employee Assistance Programme

Free On-Site Gyms

Cycle-to-Work Scheme

Professional Development

Discounted meals

Job summary

Wiltshire College & University Centre in Trowbridge is seeking an Apprenticeship Onboarding Administrator. You will coordinate onboarding for new apprentices, ensure enrolment documents are accurate, liaise with employers and trainers, and maintain learner records with efficiency and care.

This permanent, part-time role (22.5 hours) offers a competitive salary and a comprehensive benefits package, including a Local Government Pension Scheme, substantial leave entitlement, wellbeing and

Qualifications

• A Level 3 qualification or equivalent
• Strong administrative experience
• Excellent attention to detail and organisational skills
• Confident communication and customer service abilities
• Ability to manage multiple tasks and deadlines
• Proactive, supportive and team-focused approach

Responsibilities

• Coordinate the onboarding process for new apprentices
• Ensure all enrolment documentation is accurate and compliant
• Liaise with employers, trainers, and internal teams
• Maintain learner records and update systems efficiently
• Provide a welcoming and professional first point of contact
• Support smooth transitions from application to programme start

Skills

Administrative experience

Attention to detail

Organisational skills

Communication skills

Education

A Level 3 qualification

Job description

Apprenticeship Onboarding Administrator

Location: Trowbridge

Salary: £15,388 rising to £15,710 per year (Full time equivalent £25,304 - £25,835 per year)

Are you highly organised, detail-focused, and enjoy supporting people at the start of their journey? Do you thrive in a fast-paced administrative role where your work directly impacts learner success?

If you're looking for a role where you can play a key part in shaping positive first impressions and smooth onboarding experiences — this is your chance to make a real difference.

Join our client and help apprentices take their first steps toward a successful future.

What We Offer

• Salary: £15,388 rising to £15,710 per year (Full time equivalent £25,304 - £25,835 per year)
• Permanent, Part Time, 22.5 hours (working pattern negotiable)
• Outstanding Benefits
• Local Government Pension Scheme – a strong, secure foundation for your future
• Generous Holiday Entitlement – 30 days, pro rata paid annual leave plus 8 pro rata paid bank holidays
• College closure and wellbeing days – including a 2-week pro rata paid Christmas closure
• Employee Assistance Programme – 24/7 confidential wellbeing, legal, and financial support
• Free On-Site Gyms – available across multiple campuses
• Lifestyle Discounts – savings on retail, technology, travel, and leisure
• Cycle-to-Work Scheme – save money while staying active
• Professional Development – ongoing training and career progression opportunities
• Additional Perks – discounted meals, hair & beauty services, and reduced attraction entry

A stable, rewarding role with benefits that support your wellbeing and future.

What You’ll Do

• Coordinate the onboarding process for new apprentices
• Ensure all enrolment documentation is accurate and compliant
• Liaise with employers, trainers, and internal teams
• Maintain learner records and update systems efficiently
• Provide a welcoming and professional first point of contact
• Support smooth transitions from application to programme start

What You’ll Bring

• A Level 3 qualification in a relevant subject area (or equivalent experience)
• Strong administrative experience, ideally in a recruitment or training setting
• Excellent attention to detail and organisational skills
• Confident communication and customer service abilities
• Ability to manage multiple tasks and deadlines
• A proactive, supportive, and team-focused approach

Why This Role Matters

Starting an apprenticeship can be life-changing — and your work ensures every learner begins with clarity, confidence, and the right support. You’ll be the person who helps turn opportunity into reality.

Safer Recruitment

Our client follows Safer Recruitment Guidance outlined by the Department for Education in ‘Keeping Children Safe in Education’. This involves conducting enhanced DBS checks, including checks against the children’s barred list, and other employment verifications, including an online presence review for shortlisted candidates.

We embrace diversity, recognising the valuable perspectives, ideas, knowledge, and cultures individuals from different backgrounds bring. Committed to safeguarding, we expect all staff and volunteers to share this commitment.

As a Disability Confident Employer, we pledge to interview all disabled applicants who meet the essential criteria for a job vacancy and assess them based on their abilities.

Your Application Form will be shortlisted against how your skills, qualifications and experience match the Essential and Desirable points on the Person Specification for this role, located at the bottom of this page as a downloadable document.

Vacancies may close early if sufficient applications have been received.

Closing date: 10th August 2026

Shortlist date: 11th August 2026

Interview date: TBC