Apprenticeship Systems Administrator

Wiltshire College & University; Trowbridge; On-site; GBP 22,000 - 29,000; Full time

Benefits offered by this job

Local Government Pension Scheme - a  >

30 days annual leave

8 bank holidays

Wellbeing days

Free On-Site Gyms

Lifestyle Discounts

Cycle-to-Work Scheme

Professional Development

Free On-Site Parking

Additional Perks

Job summary

Wiltshire College & University Centre is seeking an Apprenticeship Systems Administrator based at the Trowbridge Campus to support the Apprenticeship Team, manage digital systems, and maintain accurate records.

In this fixed-term maternity cover role (37 hours per week, 52 weeks), you will deliver training on OneFile and other digital systems, produce reports, manage SharePoint resources, and look for ways to improve data processes.

Qualifications

• Experience in administration, IT or data handling.
• Strong organisational skills and attention to detail.
• Good communication and problem-solving abilities.
• Ability to manage priorities and work independently.

Responsibilities

• Support colleagues with the OneFile E-Portfolio system.
• Deliver training on OneFile and other digital systems.
• Produce accurate reports and maintain apprenticeship data.
• Manage SharePoint pages and digital resources.
• Support digital enrolment and onboarding processes.
• Maintain secure and accurate electronic records.
• Assist with assessor training days.
• Collaborate with the MIS Apprenticeship Team.
• Provide timely information to managers and colleagues.
• Identify ways to improve systems and processes.
• Ensure data is managed securely and correctly.

Skills

IT skills

Administration experience

Data management

SharePoint

OneFile

Tools

OneFile

SharePoint

Job description

Apprenticeship Systems Administrator

Wiltshire College & University Centre - Cross College/Trowbridge Campus

Are you organised, confident with IT systems, and enjoy finding better ways of working? Do you have strong administrative skills and an interest in digital systems, data, and supporting apprenticeships?

Based at our Trowbridge Campus, you'll join the Apprenticeship Team, helping manage the digital systems and processes that support the successful delivery of apprenticeship programmes.

This is a great opportunity for someone with an administration, IT, data, customer service, or systems background who wants to develop their career in education.

What We Offer

Salary: £25,304 per year

Contract Type: Fixed Term for maternity cover for 1 Year

Full-Time 37 hours per week, 52 weeks per year

Outstanding Benefits

• Local Government Pension Scheme - a secure investment in your future
• Generous Holiday Entitlement - 30 days annual leave, plus 8 days paid bank holidays and college closure days
• College closure and wellbeing days - including a paid Christmas closure period
• Employee Assistance Programme - confidential wellbeing, legal, and financial support
• Free On-Site Gyms - available across multiple campuses
• Lifestyle Discounts - savings across retail, technology, travel, and leisure
• Cycle-to-Work Scheme - support for healthier and more sustainable travel
• Professional Development - ongoing training and opportunities to build your career
• Free On-Site Parking - available at the campus
• Additional Perks - discounted college services and other employee benefits

A supportive role where you can develop your digital, systems, and administrative expertise while contributing to the success of apprentices and employers.

What You'll Do

• Support colleagues with the OneFile E-Portfolio system
• Help deliver training on OneFile and other digital systems
• Produce accurate reports and maintain apprenticeship data
• Manage SharePoint pages and digital resources
• Support digital enrolment and onboarding processes
• Maintain secure and accurate electronic records
• Support Assessor training days
• Work closely with the MIS Apprenticeship Team
• Provide accurate information to managers and colleagues
• Identify ways to improve systems and processes
• Help ensure data is managed securely and correctly

What You'll Bring

• Strong IT and digital skills
• Experience in administration, systems, data, customer service or a similar role
• Excellent organisation and attention to detail
• Confident communication and problem-solving skills
• A proactive approach to improving processes
• Ability to manage priorities and work independently
• Ability to work effectively as part of a team
• Experience with OneFile, SharePoint, databases or e-portfolio systems would be an advantage

Why Choose This Path?

Jo/in a forward-thinking education environment where you'll work with digital systems, support colleagues, improve processes, and play an important role in the delivery of apprenticeships.

You’ll gain valuable experience across systems administration, data management, digital platforms, reporting, stakeholder support, and process improvement - skills that can open doors to a wide range of future careers.

Make a move that truly matters

If you're looking for a role where your IT skills, organisation, and problem-solving ability can make a genuine difference, this is your opportunity to join Wiltshire College & University Centre and help support the systems behind successful apprenticeships.

Closing Date: 27/08/26

Please note:

Your Application Form will be shortlisted against how your skills, qualifications and experience match the Essential and Desirable points on the Person Specification for this role, located at the bottom of this page as a downloadable document.

Vacancies may close early if sufficient applications have been received; therefore, we would encourage you to submit your application as soon as possible.

Safer Recruitment

Wiltshire College & University Centre follows Safer Recruitment Guidance outlined by the Department for Education in 'Keeping Children Safe in Education'. This involves conducting enhanced DBS checks, including checks against the children's barred list, and other employment verifications, including an online presence review for shortlisted candidates.

We embrace diversity, recognising the valuable perspectives, ideas, knowledge, and cultures individuals from different backgrounds bring. Committed to safeguarding, we expect all staff and volunteers to share this commitment.

As a Disability Confident Employer, we pledge to interview all disabled applicants who meet the essential criteria for a job vacancy and assess them based on their abilities.