Apprenticeship Data & Compliance Administrator

Capita; Fareham; On-site; GBP 27,000 - 29,000; Full time

Benefits offered by this job

23 days holiday

Pension and life assurance

Cycle-to-work scheme

Onsite parking and gym access

Volunteer day and discounts

Job summary

Capita is recruiting an Apprenticeship Data & Compliance Administrator to ensure accurate learner records, compliant funding submissions, and smooth onboarding. The role requires meticulous data handling, data entry in MS Excel, and a proactive approach to audits and queries.

Travel weekly to HMS Sultan with one day per week working from home. The successful candidate will manage enrolments, changes, withdrawals and returns to learning, while maintaining data quality and supporting multiple

Qualifications

• Experience handling large volumes of data.
• Proficient in MS Excel and data entry.
• Excellent accuracy and attention to detail.
• Ability to work to tight deadlines.
• Must be able to obtain Security Clearance (SC).

Responsibilities

• Maintain accurate learner records and apprenticeship documentation.
• Perform compliance checks to satisfy funding requirements.
• Process learner enrolments, changes, withdrawals and returns.
• Carry out data quality checks and support funding submissions.
• Support internal and external audits with clear records.
• Collaborate with colleagues and stakeholders to resolve queries.

Skills

Data handling

Data entry

Attention to detail

Work under pressure

Security clearance

Tools

Excel

Bud LMS

Power BI

Job description

Do you have a keen eye for detail and strong administration skills? As an Apprenticeship Compliance Specialist, you'll help ensure apprenticeship programmes are delivered compliantly by maintaining accurate learner records, supporting audits and onboarding activities, and working with a range of stakeholders to meet funding and regulatory requirements.

Job Title and Description

Apprenticeship Data & Compliance Administrator

Full-time role - 37.5 hours a week HMS Collingwood with travel on a weekly basis to HMS Sultan, with a day per week working from home

What you'll be doing

• Maintaining accurate learner records and apprenticeship documentation.
• Completing compliance checks to ensure funding and apprenticeship requirements are met.
• Processing learner enrolments, changes, withdrawals and returns to learning.
• Carrying out data quality checks and supporting accurate apprenticeship funding submissions.
• Supporting internal and external audits by maintaining clear and accurate records.
• Working closely with colleagues and stakeholders to resolve queries.

Essential qualifications/skills/experience

• Experience working with volumes of data.
• Comfortable using MS Excel, entering data.
• Attention to detail and strong accuracy levels.
• Ability to work at pace with tight timescales.
• Must be able to obtain Security Clearance (SC).

Desirable qualifications/skills/experience

• Experience or knowledge using Bud or a similar learner management system.
• Experience or knowledge using Power BI.

About Selborne

Selborne is a bold, £1 billion, 12-year transformation of Royal Navy training, led by Capita and a powerhouse consortium known as Team Fisher - including Raytheon UK, Fujitsu, and the University of Lincoln.

Together, we're modernising military education with cutting-edge tech like simulators and data analytics, all under a collaborative "one team" approach with the Royal Navy.

It's a shared mission to deliver smarter, more effective training for sailors and marines across the naval enterprise.

To learn more please visit: https://www.capita.com/careers/tomorrows-navy#reciteEnable

What's in it for you

• Offering a salary between £26,500-£28,500, depending on experience.
• 23 days' holiday (rising to 27), plus option to buy extra leave.
• Pension, life assurance, cycle-to-work scheme, and enhanced family leave.
• Lifestyle perks including retail, travel, and wellbeing discounts.
• Paid volunteering day and access to inclusive employee networks.
• Onsite, secure parking.
• Catering facilities and onsite Gym.
• Excellent training and support.
• Join us and discover a career with purpose. #CareersWithPurpose

Customer first, always Fearless innovation Achieve together Everyone is valued Equal Opportunities

At Capita, we're committed to providing an inclusive, barrier-free recruitment process and working environment for everyone. We want everyone to have the best chance of succeeding as they move through their application and start their career with us. We are an equal opportunity and Disability Confident employer; we want to hear from you if you'd like to discuss any adjustments you might need during your recruitment process. Please email [e-mail] or call 07784 237318 and we'll get back to you to discuss. For more information about equal opportunities and the types of adjustments we can offer, please visit the Capita Careers website. If you have a question that does not relate to adjustments during your recruitment process, please email our Talent Acquisition team - [e-mail]

Location: Fareham , United Kingdom Time Type: Full time Contract Type: Permanent Capita is an AI-enabled business services partner. We work with organisations across the public and private sectors, helping them deliver better, more efficient services. Every day, millions of people rely on services we support across central and local government and regulated industries. We combine technology, data and AI with the expertise and judgement of our people to help clients solve complex challenges and deliver better outcomes for the people and communities they serve.