Apprenticeship Coordinator

The Production Guild; Beaconsfield; Remote; GBP 26,000 - 34,000; Full time

Job summary

NFTS is seeking an Apprenticeship Coordinator to join the Apprenticeship Team in Beaconsfield, providing essential administrative support and coordinating learning activities.

You will work with colleagues across NFTS and industry partners, handling busy workload, ensuring accurate records and timely deliveries while developing a flexible, proactive approach to apprenticeship administration.

Qualifications

• Previous experience in apprenticeship administration, Aptem (or other e-portfolio systems) or apprenticeship funding requirements.
• Excellent planning and organising skills, including the ability to order priorities and meet tight deadlines.
• Attention to detail and a practical hands-on approach to tasks.
• Ability to communicate clearly with staff and students.

Responsibilities

• Working closely with the Apprenticeship Manager, Lead Apprenticeship Coordinator and tutors providing comprehensive administrative support.
• Managing and updating the apprenticeships calendar and sharing curriculum event information with apprentices.
• Maintain budgetary control in collaboration with the Apprenticeship Manager and Finance.
• Booking facilities and equipment, tutors, crew, cast, or other external staff and preparing related paperwork.
• Supporting recruitment, onboarding and progression of apprentices and ensuring accurate data.
• Creating risk assessments for workshops and attending health and safety training as required.
• Monitoring attendance, OTJ records and progress, flagging concerns to the team.
• Maintaining documentation, records and archive of apprenticeship activities.
• Assisting for internal quality assurance, audits and inspections.
• Carrying out other duties as reasonably required.

Skills

Planning & organising

Attention to detail

Hands-on

Clear communication

Interpersonal skills

Curriculum contribution

Flexible hours

Tools

Aptem

Job description

NFTS are currently recruiting for an Apprenticeship Coordinator to join their Apprenticeship Team, and help in facilitating the smooth and efficient running of NFTS Apprenticeships. As an Apprenticeship Coordinator you will support the organisation and administration behind our apprenticeship programmes, working with colleagues across the NFTS and our industry partners.The successful candidate will enjoy working in a changing and varied environment, be well organised and able to handle regular, routine tasks. Flexibility, good oral and written communication skills and the ability to deal effectively with staff and students are essential. Previous experience or an interest in Apprenticeships is desirable but not essential.

Purpose of the role:

To act as the Apprenticeship Coordinator, facilitating the smooth and efficient running of the NFTS apprenticeships.

Core duties and responsibilities include but are not limited to:

• Working closely with the Apprenticeship Manager, Lead Apprenticeship Coordinator and tutors providing comprehensive administrative support
• Managing and updating the apprenticeships google calendar, sharing curriculum event information with apprentices, and providing organisational support
• Work closely with the Apprenticeship Manager and Lead Apprenticeship Coordinator and Finance to maintain budgetary control, ensuring the department keeps within its financial limits.
• Booking of facilities and equipment.
• Booking of tutors, crew, cast, or other external staff, and preparing all relevant contract and payment paperwork.
• Supporting the recruitment, onboarding and progression of apprentices and ensuring all data is accurate and up to date
• Where required, and in discussion with the Apprenticeship Manager, Lead Apprenticeship Coordinator and tutors, creating risk assessments for workshops and attending any health and safety training sessions required.
• Monitoring attendance, Off-the-Job (OTJ) records and progress and flagging concerns to the Apprenticeship Manager and Lead Apprenticeship Coordinator
• Working within a team environment in the Apprenticeship Office, to be aware of all other areas of the curriculum to enable the effective flow of information.
• Maintaining accurate documentation, records and archive of all apprenticeship activities whilst on programme and during End Point Assessment.
• Assessing priorities and managing a heavy workload to ensure all deadlines are met.
• Managing re-organisation of apprenticeship events when changes are necessary.
• Help prepare for internal quality assurance, external audits, funding audits and Ofsted inspections
• Undertaking any other duties as may be reasonably required in the position.

Person specification

• Previous experience in apprenticeship administration, Aptem (or other e-portfolio systems) or apprenticeship funding requirements.
• Excellent planning and organising skills, including the ability to order priorities and meet tight deadlines.
• Attention to detail.
• A practical hands-on approach to tasks.
• Ability to work within a small team.
• Ability to communicate clearly and confidently orally and in writing with a wide range of internal and external contacts.
• Strong interpersonal and relationship building skills with students and other stakeholders.
• An ability to contribute to an evolving curriculum.
• Ability to be flexible with working hours where required.