Apprenticeship Coordinator

National Film & Television School; Beaconsfield; On-site; GBP 25,000 - 31,000; Full time

Job summary

The National Film and Television School (NFTS) in Beaconsfield is seeking an Apprenticeship Coordinator. The role provides administrative support to the Apprenticeship Office, manages calendars, coordinates tutors and staff, and supports recruitment, onboarding and progression of apprentices.

You will work with budget control, health and safety, and ensure accurate records for End Point Assessment and audits.

Qualifications

• Experience in apprenticeship administration or funding requirements.
• Excellent planning and organising skills with ability to meet deadlines.
• Ability to work within a small team and communicate clearly.
• Flexibility with working hours when required.

Responsibilities

• Provide administrative support to the Apprenticeship Manager and team.
• Manage and update the apprenticeships calendar and share curriculum information.
• Coordinate booking of facilities, tutors, crew, and external staff, and prepare paperwork.
• Support recruitment, onboarding and progression of apprentices; maintain accurate data.

Skills

Apprenticeship administration

Budget management

Calendar management

Stakeholder communication

Tools

Aptem

Job description

Full time (35 hours a week), salary in the region of £28,000 per annum

The National Film and Television School (NFTS)

Beaconsfield

Purpose of the role:

To act as the Apprenticeship Coordinator, facilitating the smooth and efficient running of the NFTS apprenticeships.

Core duties and responsibilities include but are not limited to:

• Working closely with the Apprenticeship Manager, Lead Apprenticeship Coordinator and tutors providing comprehensive administrative support
• Managing and updating the apprenticeships google calendar, sharing curriculum event information with apprentices, and providing organisational support
• Work closely with the Apprenticeship Manager and Lead Apprenticeship Coordinator and Finance to maintain budgetary control, ensuring the department keeps within its financial limits.
• Booking of facilities and equipment.
• Booking of tutors, crew, cast, or other external staff, and preparing all relevant contract and payment paperwork.
• Supporting the recruitment, onboarding and progression of apprentices and ensuring all data is accurate and up to date
• Where required, and in discussion with the Apprenticeship Manager, Lead Apprenticeship Coordinator and tutors, creating risk assessments for workshops and attending any health and safety training sessions required.
• Monitoring attendance, Off-the-Job (OTJ) records and progress and flagging concerns to the Apprenticeship Manager and Lead Apprenticeship Coordinator
• Working within a team environment in the Apprenticeship Office, to be aware of all other areas of the curriculum to enable the effective flow of information.
• Maintaining accurate documentation, records and archive of all apprenticeship activities whilst on programme and during End Point Assessment.
• Assessing priorities and managing a heavy workload to ensure all deadlines are met.
• Managing re-organisation of apprenticeship events when changes are necessary.
• Help prepare for internal quality assurance, external audits, funding audits and Ofsted inspections
• Undertaking any other duties as may be reasonably required in the position.

Person specification

• Previous experience in apprenticeship administration, Aptem (or other e-portfolio systems) or apprenticeship funding requirements.
• Excellent planning and organising skills, including the ability to order priorities and meet tight deadlines.
• A practical hands-on approach to tasks.
• Ability to work within a small team.
• Ability to communicate clearly and confidently orally and in writing with a wide range of internal and external contacts.
• Strong interpersonal and relationship building skills with students and other stakeholders.
• An ability to contribute to an evolving curriculum.
• Ability to be flexible with working hours where required.