Education Apprenticeships Coordinator - Onboarding & Funding

Confidential; Stevenage; Hybrid; GBP 29,000 - 32,000; Full time

Benefits offered by this job

Simply Health

4% pension contribution

Coaching support

Hybrid working

Job summary

ESF Apprenticeships is an award-winning apprenticeship provider seeking an Education Apprentitieships Coordinator to support onboarding, funding administration and compliance. The role is based in Stevenage with up to 2 days hybrid working and offers a competitive salary.

You will manage learner records, coordinate enrolment meetings and liaise with schools, learners and employers to ensure high-quality service and accurate data across the learning journey.

Qualifications

• Experience in administration or a similar education/training administration role, ideally within apprenticeships.
• Strong organisational skills and excellent attention to detail.
• Confident communication and interpersonal skills with employers, learners and colleagues.
• Good IT skills, including Google Workspace and other office software.
• Proactive, problem-solving approach and ability to adapt to changing requirements.

Responsibilities

• Support apprentice onboarding, funding administration and compliance.
• Maintain accurate learner records and ensure processes are completed efficiently and compliantly.
• Run live online enrolment meetings and welcome apprentices onto programmes.
• Provide a brilliant experience for learners and employers and support compliance with policies.

Skills

Administration

Apprenticeships

Learner Onboarding

Funding

Compliance

Education/Training

Digital Systems

Google Workspace

Stakeholder Support

Tools

Google Workspace

Job description

Help Learners Start Strong. Keep Every Detail on Track.

Are you an organised administrator who enjoys working with people, systems and detail?

Would you like to use your skills within education, helping apprentices and schools access opportunities that can genuinely shape futures?

Join the award-winning team at ESF Apprenticeships, an Ofsted 'Strong in All Areas' training provider and proud member of The Real Group.

We're looking for a self-motivated Education Apprenticeships Coordinator to support apprentice onboarding, funding administration and compliance while providing a brilliant experience for learners and employers.

The Role at a Glance

• Education Apprenticeships Coordinator
• Stevenage, Hertfordshire Up to 2 Days Hybrid Working - Negotiable
• £29,000 - £32,000 DOE
• Full Time Permanent 37.5 Hours
• Holiday: 28 Days + Bank Holidays

Sector: Education Apprenticeships Training

Pedigree: Ofsted Rated 'Strong in All Areas' 2026

Accolades: Winner - Education & Childcare Apprenticeship Provider of the Year 2022

Your Background / Skills: Administration, Apprenticeships, Learner Onboarding, Funding, Compliance, Education / Training, Digital Systems, Google Workspace, Stakeholder Support

Who We Are

Educational & Sporting Futures, also known as ESF Apprenticeships is a growing, innovative apprenticeship provider helping individuals aspire and achieve through education and training.

We work with schools and communities to deliver apprenticeships with a focus on SEND, PE, Health & Wellbeing and Leadership.

Our team includes experienced teachers and education professionals, supported by an office team passionate about creating opportunities for learners.

We're proudly part of The Real Group, an employee-owned organisation providing inclusive professional development for education professionals.

Our values are Inclusivity, Integrity, Positivity, Curiosity, Growth and Sustainability.

The Opportunity

You’ll play a key role in the smooth and efficient delivery of our apprenticeship programmes, developing expertise in apprenticeship digital systems while supporting our Compliance Lead and wider team.

You’ll help manage the onboarding of apprentices, maintain accurate learner records and ensure processes are completed efficiently and compliantly.

You’ll also run live online enrolment meetings, welcoming apprentices onto their programmes and answering questions from learners and employers.

It’s a varied role where you’ll support apprentices throughout their learner journey while making sure the important details behind the scenes are always taken care of.

About You

We're looking for someone organised, accurate and confident in communicating with different people.

• Experience in administration or a similar education / training administration role, ideally within apprenticeships.
• Strong organisational skills and excellent attention to detail.
• Confident communication and interpersonal skills when working with employers, learners and colleagues.
• Good IT skills, ideally including Google Workspace and other office software.
• A proactive, problem‑solving approach and ability to adapt to changing requirements.
• A commitment to confidentiality, accuracy and high‑quality service delivery.
• A calm, self‑motivated and team‑focused attitude.

Previous apprenticeship experience would be particularly valuable, but we're also interested in candidates with relevant transferable administration experience within education or training.

What You’ll Get

• £29,000 - £32,000 salary depending on experience.
• 28 days' holiday plus bank holidays.
• Up to 2 days hybrid working, negotiable.
• Flexible working within a friendly, supportive team.
• Simply Health benefits.
• 4% pension contribution.
• Coaching support.
• The opportunity to develop within a dynamic and growing organisation.
• An inclusive, employee‑owned working environment.

Your Experience / Background / Previous Roles May Include

Apprenticeships Administrator, Apprenticeship Coordinator, Apprenticeship Training Administrator, Compliance Administrator, Data & Compliance Assistant, Programme Support Officer, Training & Quality Administrator, Education Administrator, Talent Executive, HR Administrator or Recruitment Administrator with exposure to apprenticeships or funded training.

Ready to Be Part of Something Bigger?

At ESF Apprenticeships, you'll do more than help us onboard apprentices and manage our systems compliantly. You'll help unlock potential, shape futures and make a tangible difference in schools and communities nationwide.

If you're passionate about education, detail-driven and eager to grow with an award-winning apprenticeship provider, we'd love to hear from you.

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