Apprentice HR Admin Assistant

Bradford Teaching Hospitals NHS Foundation Trust; Bradford; On-site; GBP 9,100 - 13,000; Full time

Job summary

Bradford Teaching Hospitals NHS Foundation Trust offers an exciting Apprenticeship in HR Administration. Based at the HR Department Reception, the apprentice will work under supervision gaining experience in a busy HR environment, supporting employees and visitors.

The role provides practical workplace skills and a Level 2 Administration Assistant qualification. Shortlisting week commencing 30/09/26; interview w/c 06/10/26; closing date 29/09/26.

Qualifications

• GCSEs at English and Maths (or equivalent).
• Knowledge of ESR or similar database.
• Strong teamwork and attention to detail.

Responsibilities

• Receive, date-stamp and distribute incoming mail.
• Maintain electronic and paper filing for starters, existing employees and leavers.
• Answer calls, emails and in-person enquiries; take messages as needed.
• Staff HR Reception, sign in/out visitors per fire regulations.
• Update ESR system and support recruitment activities.
• Maintain simple Excel spreadsheets and word processing tasks.

Skills

Teamwork

Typing

Attention to detail

Education

GCSE English and Maths

Basic IT/Typing qualifications

Tools

ESR (Electronic Staff Record)

Microsoft Outlook

Job description

Go back Bradford Teaching Hospitals NHS Foundation Trust

Apprentice HR Admin Assistant

The closing date is 29 September 2026

Shortlisting to take place : w/c 30/09/26

Interview expected to take place in the w/c 06/10/26

HR Apprentice

We have an exciting opportunity for an enthusiastic and motivated individual to join our Human Resources Department as an Apprentice.

Based at the HR Department Reception, you will work under supervision & gain valuable experience in a busy HR environment. The role will involve a variety of administrative & customer service duties, providing support to both employees & visitors.

This is an excellent opportunity to develop practical workplace skills, gain a recognised qualification in Level 2 Administration Assistant, & build a career within Human Resources.

Apprenticeship Eligibility

Please note that government-funded apprenticeship schemes are subject to eligibility criteria. Applicants must:

• Be aged between 16 & 24 years old.
• Not hold a degree or a Level 4 qualification (or above).
• Have been resident in the UK/EU for the past three years.

Job summary

Closing Date: 29/09/26

Shortlisting to take place : w/c 30/09/26

Interview expected to take place in the w/c 06/10/26

HR Apprentice

We have an exciting opportunity for an enthusiastic and motivated individual to join our Human Resources Department as an Apprentice.

Based at the HR Department Reception, you will work under supervision & gain valuable experience in a busy HR environment. The role will involve a variety of administrative & customer service duties, providing support to both employees & visitors.

This is an excellent opportunity to develop practical workplace skills, gain a recognised qualification in Level 2 Administration Assistant, & build a career within Human Resources.

Apprenticeship Eligibility

Please note that government-funded apprenticeship schemes are subject to eligibility criteria. Applicants must:

• Be aged between 16 & 24 years old.
• Not hold a degree or a Level 4 qualification (or above).
• Have been resident in the UK/EU for the past three years.

Why Join Us?

This apprenticeship offers an excellent opportunity to gain experience, develop your skills, & take the first steps towards a rewarding career.

If you believe you have the enthusiasm, commitment & potential to succeed, we would love to hear from you.

For further information about the role, please contact:

Charlotte CarringtonRecruitment & Employment Services Team LeaderEmail: [e-mail]

Main duties of the job

Main Duties and Responsibilities

The successful apprentice will provide administrative and customer service support to the Human Resources Department. Duties may include:

• Receiving, date-stamping and distributing incoming mail.
• Maintaining electronic and paper-based filing systems for new starters, existing employees and leavers.
• Handling telephone, email and face-to-face enquiries, responding where appropriate or referring queries to the relevant team member. This may include taking comprehensive messages.
• Staffing the HR Department Reception, welcoming visitors, signposting them appropriately and ensuring visitors are signed in and out in accordance with fire regulations.
• Accessing the TRAC recruitment system to respond to straightforward queries from recruiting managers and candidates, and supporting candidates to confirm interview attendance.
• Providing ad hoc administrative support to the HR team, including photocopying and preparing information packs.
• Undertaking occasional word processing tasks and maintaining simple Excel spreadsheets.
• Inputting data accurately and promptly into the ESR system in accordance with agreed procedures.
• Liaising with Payroll, managers and HR colleagues to resolve data queries and correct errors where required.
• Ensuring all information and data is handled confidentially, securely and in line with current UK data protection legislation.

About us

Our People Charter

At BTHFT, our People Charter outlines the behaviours we can expect from one another & what you can expect from us.

We Value People

We treat everyone with dignity, respect and compassion. We recognise and celebrate the contribution every individual makes to our organisation & to patient care.

We Are One Team

We work together across departments & professions, supporting one another to achieve the best outcomes for our patients, colleagues and communities.

We Care

We are committed to delivering safe, high-quality care and putting patients at the centre of everything we do.

We are keen to hear from people who share these values & are passionate about delivering the highest standards of service & care. This apprenticeship is an excellent opportunity to begin your career within the NHS while making a positive difference to patients, colleagues & visitors alike.

New to the NHS: If you are joining the NHS for the first time, you will be paid at the Apprentice Rate, which is currently £8.00 per hour for the first year of your apprenticeship. Thereafter, you will be paid the age-related National Minimum Wage for the remainder of your fixed-term contract.

Existing NHS Employees: If you already have NHS experience, your pay will be determined in accordance with Annex 21 of the Agenda for Change Terms and Conditions. This means you will receive a percentage of the relevant pay band for the role, reflective of your current qualifications & experience.

Job description

Job responsibilities

Please refer to the attached Job Description and Person Specification for more information on the role.

Person Specification

Knowledge

Desirable

• Use of ESR (Electronic Staff Record), or other similar database.
• Knowledge of the NHS Employers Employment Check Standards and/or legal requirements for pre-employment Document Checks.

Skills

Essential

• Excellent team working/relationship building skills.
• Excellent keyboard skills.
• Demonstrates attention to detail

Experience

Essential

• Experience of working as part of a team
• Use of Microsoft Outlook.

Desirable

• Experience in a busy office environment with telephone and people contact
• Experience within the NHS.
• Clerical or Data Input experience

Qualifications

Essential

• Passes at GCSE level in English Language and Mathematics (or equivalent)

Desirable

• Basic Qualifications in Information Technology or Typing/Word Processing

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Bradford Teaching Hospitals NHS Foundation Trust

Address

Heaton House, Bradford Royal Infirmary

Duckworth Lane

Bradford

BD9 6RJ

United Kingdom

Employer's website

https://www.bradfordhospitals.nhs.uk (Opens in a new tab)