HR Administrator

Blackpool Teaching Hospitals; Lancashire; Hybrid; GBP 26,000 - 27,000; Full time

Benefits offered by this job

Up to 33 days annual leave

Employee Assistance Programme

Discounted gym membership

Lease Car Scheme

Job summary

Blackpool Teaching Hospitals NHS Foundation Trust is hiring a HR Administrator to support the Workforce Team. The role focuses on delivering administrative support and handling day-to-day workforce queries with a customer-focused approach. Hybrid working and a busy, patient-centered environment are core features.

You will join the People & Culture team, contributing to accurate records, meetings, minutes, and training coordination while maintaining confidentiality and professionalism.

Qualifications

• Good level of basic education to include GCSE maths and English, NVQ level 2, or evidence of administrative knowledge and skills equivalent to level of qualification
• NVQ 3 Team Leadership or Business Administration or Customer care or equivalent experience
• Experience with Microsoft Office and Trust IT systems

Responsibilities

• Be the first point of contact providing basic advice and guidance on day-to-day workforce queries
• Provide comprehensive administrative support to the Workforce Team for case work and projects
• Use IT systems to collate and produce workforce management information/metrics
• Arrange meetings/hearings, liaise with participants and secure rooms
• Produce minutes and distribute to relevant sources
• Arrange dates/venues for training sessions and provide admin support
• Issue hearing packs by deadlines
• Handle DBS-related information and ensure privacy and compliance

Skills

Excellent communication

Advanced keyboard IT skills

Workload management

Organisation

Note-taking/transcription

Confidentiality

Teamwork

Education

GCSE maths and English

NVQ 3 in Team Leadership/Business Administration/Customer Care

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint, Access)

Trust IT systems

Job description

Latest jobs at Blackpool Teaching Hospitals

Main area Human Resources Grade NHS AfC: Band 3 Contract Permanent Hours Full time 37.5 hours per week (9am - 5pm Monday to Friday) Job ref 382-COR48-26-A

Site Blackpool Teaching Hospital NHS Trust Town Blackpool Salary £25,760 - £27,476 per annum Salary period Yearly Closing 18/09/2026 23:59

Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire, with services covering the local authority areas of Blackpool, Fylde and Wyre. The Trust is part of the Lancashire and South Cumbria Integrated Care System (ICS) supporting a population of around 1.6 million people.

We have three main hospitals providing acute services to around 330,000 local residents. The organisation also provides specialist tertiary care for cardiac and haematology services, delivers community health services to over 445,000 residents including those in North Lancashire and hosts the National Artificial Eye Service across England. Plus, we provide urgent and emergency care services to an estimated 18 million people who visit the seaside resort each year. We employ over 7000 people from 68 different countries.

We welcome and encourage application from anyone with protected characteristics, as well as supporting reservists and Veterans who are looking for a rewarding and challenging career within the NHS.

Blackpool Teaching Hospitals encourages flexible working in all our roles to support staff in maintaining healthy home-life balance. Working patterns such as: part time working, self-rostering, compressed hours, annualised hours, term time, reverse term time and flexitime working can be explored.

Job overview

Do you like a challenge, want to deliver a service that supports the delivery of excellent patient care as well as have a rewarding career then we might just have the job for you……

We are currently recruiting for aHR Administrator to join our team.

If you are a graduate looking for your first HR job or you are an experienced administrator with an interest in people, theHR Administrator role might be just what you are looking for.

You will need to have a customer focused approach, be proactive as well as a team player, in return you will have a rewarding and exciting career within our People & Culture team. We know people perform at their best when they are happy and healthy therefore, we support flexible working arrangements as well as have a hybrid approach to work. In addition, we have several benefits such as up to 33 days Annual Leave, Employee Assistance Programme, discounted gym membership, Lease Car Scheme,

Have a look at the job descriptions for more information on the roles and if it would be helpful, feel free to give us a call or even visit us to talk in more detail. Please contact Deborah Booth on 01253 956914 to arrange this.

Please be advised, if we receive a high number of applications, this may be closed early.

Main duties of the job

Provide a high standard of administrative support to the Workforce Team. To work under the direction of the HR Advisor and HR Manager, to assist in the provision of a comprehensive, efficient and effective workforce advisory service.

Working from the Trust’s policies and procedures, provide basic advice and guidance to staff and line managers to resolve day to day workforce queries.

Working for our organisation

Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire, with services covering the local authority areas of Blackpool, Fylde and Wyre. The Trust is part of the Lancashire and South Cumbria Integrated Care System (ICS) supporting a population of around 1.6 million people.

We have three main hospitals providing acute services to around 330,000 local residents. The organisation also provides specialist tertiary care for cardiac and haematology services, delivers community health services to over 445,000 residents including those in North Lancashire and hosts the National Artificial Eye Service across England. Plus, we provide urgent and emergency care services to an estimated 18 million people who visit the seaside resort each year. We employ over 7000 people from 68 different countries.

We welcome and encourage application from anyone with protected characteristics, as well as supporting reservists and Veterans who are looking for a rewarding and challenging career within the NHS.

Detailed job description and main responsibilities

DUTIES AND RESPONSIBILITIES

• To be the first point of contact in providing basic advice and guidance on day-to-day workforce queries, working within the boundaries of the Trust’s Policies and Procedures, signposting when necessary and escalating to a senior colleague when appropriate.
• Provide a comprehensive administrative support service to the Workforce Team in all aspects of case work, projects, and Agenda for Change.
• Effective use of the IT systems to collage and produce the workforce management information/metrics, ie. appraisal and mandatory training figures etc.
• Take a proactive approach in arranging meetings and hearings within agreed timescales, liaising with those involved and securing appropriate rooms when required.
• Produce accurate records of minutes, either handwritten and/or typed, during meetings/hearings and distribute to the appropriate sources.
• Arrange dates and venues for training sessions and provide administrative support.
• Copy and issue hearing packs by the required deadlines

Please note this role will not be eligible for sponsorship as it doesn't meet the minimum salary requirements for a skilled worker visa, therefore you must have appropriate right to work in the UK or your application will not be progressed to the next stage of Recruitment.

Person specification

EDUCATION AND QUALIFICATIONS

• Good level of basic education to include GCSE maths and English, NVQ level 2, or evidence of administrative knowledge and skills equivalent to level of qualification
• NVQ 3 Team Leadership or Business Administration or Customer care or equivalent experience

EXPERIENCE AND KNOWLEDGE

• Good knowledge and understanding of reception / office procedures
• Experience of working with a range of Microsoft Office packages (eg. Word, Excel, Outlook, PowerPoint and Access)
• Experience of using Trust IT systems
• Experience of working in Healthcare

SKILLS AND ABILITY

• Excellent communication / customer care skills both written and verbal demonstrating sympathy and compassion
• Advanced keyboard / IT skills Including audio typing
• Ability to manage and prioritise own and other’s workload and use own initiative
• Good organisation skills and ability to multitask
• Ability to take and transcribe notes of meetings in a timely manner
• Ability to maintain relevant recording and information systems
• Ability to deal professionally with enquiries from staff, service users and stakeholders
• Ability to problem solve
• Understand confidentiality and apply the principles in every day working practice
• Work effectively and flexibly as part of a team to meet the needs of the services

Any invitation to interview will be sent to the email account stated on your application form.

If the role you have applied for requires a Disclosure and Barring Services (DBS) check we will administer this as part of your pre-employment checks. Please note, you will be required to repay the cost on appointment. This will be collected via a salary deduction. You can choose whether to pay this over 1-3 months from your salary or as a one-off payment on commencement in post. The level of check required depends on the role that you have been offered. Currently the charges are - Basic DBS check £25.50, Standard DBS check £25.50 and Enhanced DBS check £53.50.

You are encouraged where possible, to register for the DBS update service. This is an annual registration fee of £16. By registering for the update service you will not have the additional cost of repeated disclosures.

Should you withdraw your application, you may be required to reimburse the cost of the DBS check.

DBS checks remain free of charge for volunteer positions.

By submitting an application for this vacancy you are confirming your agreement to the above in the event you are successfully appointed.

The DBS Code of Practice can be accessedhere .

Please ensure that you read the Person Specification attached below as your application will be judged against this.

Please note that every effort will be made to keep the vacancy live until published closing date, though there may be instances where such interest is generated, that for administrative reasons the post may close earlier.

Please note that in line with national NHS guidelines this Trust operates a strict non-smoking policy. Members of staff are not permitted to smoke on Trust premises or grounds at any time nor take breaks during working hours for the purposes of smoking.

The Trust does not offer interview expenses to shortlisted candidates unless indicated in the advert.