Amin support-Construction industry

KC Recruitment; Leigh on Sea; Sur place; GBP 21 000 - 29 000; Plein temps

Résumé du poste

Zohorecruit seeks an Admin & Operations Support - Construction to assist our building and construction team. The role is initially based from home and will move to the Essex location, with hybrid working options.

You will support management, manage documents, assist procurement, prepare reports, and coordinate with clients, vendors, and site teams to ensure smooth project delivery.

Qualifications

• 2+ years in an administrative role, preferably in construction.
• Strong proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience with project management software is a plus.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Attention to detail with proactive problem solving.
• Ability to work independently and in a team in a fast-paced environment.
• Knowledge of construction terminology and documentation is desirable.
• Willingness to work remotely initially.

Responsabilités

• Provide administrative support to management, including scheduling and communications.
• Assist with document management for contracts, permits, RFIs, changes, and docs.
• Support procurement by tracking materials and supplier invoices.
• Prepare project reports and track timelines and schedules.
• Help monitor project progress and resolve admin roadblocks.
• Ensure permits/licenses are up to date and compliant.
• Handle client and vendor inquiries and coordinate with subcontractors.
• Maintain office supplies and equipment for an efficient workspace.
• Enter data for project financials and prepare reports on budgets and schedules.
• Coordinate health and safety records and training tracking.

Connaissances

Administrative skills

MS Office

Project management software

Time management

Communication

Attention to detail

Independent & team work

Construction terminology

Outils

Procore

Buildertrend

Description du poste

Position: Admin & Operations Support -Construction

Location: Essex-Remote/ Home working initially

Introduction

Ourclient is a leading building and construction company specialising inresidential, commercial, and industrial projects. They are committed todelivering high-quality, innovative construction solutions and ensuring clientsatisfaction through exceptional project management and operational efficiency.

Projectsvary from refurbishments, extensions and residential developments through tonew house building and commercial property developments.

Thisrole is initially based from home but you will then move to the Essex location.

Requirements

Responsibilities

• We are seeking a highly organized and proactiveAdministrative Executive to support the daily operations of our building andconstruction team. This role requires a blend of administrative, operational,and customer service skills to ensure smooth project delivery, maintainaccurate records, and provide excellent service to both internal teams andexternal stakeholders
• Administrative Support: Provide generaladministrative support to the management team, including scheduling meetings,maintaining calendars, and handling communications (phone, email,correspondence).
• Document Management: Assist with creating,organizing, and filing construction-related documents such as contracts,permits, RFIs (Requests for Information), change orders, and other projectdocumentation. Ensure all records are up-to-date, accurate, and easilyaccessible.
• Procurement Support: Assist the purchasing team withprocurement processes by tracking materials, equipment, and supplier invoices.Coordinate with vendors to ensure timely delivery of supplies and equipment.
• Project Coordination: Support project managers andsite supervisors by preparing project reports, tracking project timelines, andmaintaining schedules.
• Help with monitoring project progress and assist inresolving any administrative roadblocks.
• Compliance & Reporting: Ensure that all requiredpermits, licenses, and other regulatory documentation are up to date andcompliant with industry standards.
• Client & VendorCommunication: Handle client inquiries, requests, and complaints, ensuring thatall concerns are addressed promptly and professionally. Coordinate with vendorsand subcontractors for smooth project execution.
• Office Management:Maintain office supplies, manage equipment, and coordinate office-relatedactivities to ensure an efficient working environment.
• Data Entry &Reporting: Perform data entry for project financials, resource allocations, andother key metrics. Prepare regular reports on project status, budgets, andschedules for senior management.
• Health & SafetyCoordination: Assist with ensuring that all safety protocols and regulationsare adhered to on job sites by tracking safety certifications, trainingrecords, and safety meetings.
• Other Duties asAssigned: Perform other administrative and operational tasks as needed tosupport the building and construction team.

Candidate Profile

• Proven experience (2+ years) in an administrativerole, preferably in construction, engineering, or a related field.
• Strong knowledge of office software (MicrosoftOffice Suite, particularly Excel, Word, and Outlook).
• Experience with project management software (e.g.,Procore, Buildertrend, or similar) is a plus.
• Excellent organizational and time-management skillswith the ability to manage multiple tasks simultaneously.
• Strong communication skills, both written andverbal, with the ability to interact professionally with clients, vendors, andteam members.
• Attention to detail and a proactive approach toproblem-solving.
• Ability to work independently and as part of a teamin a fast-paced environment.
• Knowledge of construction terminology, processes,and documentation is highly desirable.
• Willingness to work remotely / from home for aninitial period of time

Initially working from home. Then office-based and hybrid.