Project Administrator (Construction / Fit-Out)

Confidential; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

Confidential in London seeks a full-time Project Administrator with a strong construction background to support busy office operations. You will work closely with the Office Manager and site teams to ensure smooth administrative and operational tasks, using Procore and 1 Breadcrumb for compliance and documentation.

Responsibilities include tendering support, supplier coordination, subcontractor onboarding, contract documentation, and cost tracking.

Qualifications

• Strong background in construction administration.
• Experience with Procore and 1 Breadcrumb.
• Proficient in Microsoft Office 365.

Responsibilities

• Support tendering and procurement by issuing POs, tracking quotations, and verifying delivery dockets.
• Reconcile supplier statements and maintain clear records.
• Coordinate site documentation, reporting, and compliance through project lifecycle.
• Communicate with suppliers and subcontractors regarding pricing, deliveries and issue resolution.
• Research and obtain competitive quotes for materials and services.
• Input and maintain contract documents, RFIs, submittals, and drawings in Procore.

Skills

Construction administration

Time management

Attention to detail

Communication skills

Team oriented

MS Office 365

Procore

1 Breadcrumb

Cost checking

Quotation interpretation

Tools

Procore

1 Breadcrumb

Job description

Role Overview

Interior Fit-Out Contractror seeking a full-time Project Administrator with a strong construction background to support our busy office operations in London. In this key role, you will work closely with the Office Manager and site teams to ensure the smooth flow of administrative and operational tasks. You'll be part of a supportive and fast-paced environment with room to grow. Experience in Procore Construction Software is essential with knowledge or experience in using 1 Breadcrumb health and safety software. Provide comprehensive administrative support for construction contracting activities, ensuring smooth workflow across procurement, compliance, and site logistics, while maintaining accurate digital records using platforms like Procore and 1 Breadcrumb.

Key Responsibilities

• Support the tendering and procurement process by issuing purchase orders, tracking quotations, and verifying delivery dockets
• Reconcile supplier statements and maintain clear records
• Actively support the project lifecycle through coordination of site documentation, reporting, and compliance
• This West London-based construction company specialising in commercial interior fit-outs and refurbishments. We work on high-quality, deadline-driven projects across the commercial sector, including Offices, Education and Healthcare. We pride ourselves on our attention to detail, strong team culture, and commitment to delivering outstanding results for our clients.
• Communicate with suppliers and subcontractors regarding pricing, deliveries, and issue resolution
• Research and obtain competitive quotes for materials and services
• Support resolution of delivery and invoicing queries with project teams
• Input and maintain contract documents, RFIs, submittals, and drawings within Procore
• Use 1 Breadcrumb to manage and audit site inductions, SWMS, and subcontractor compliance
• Liaise with suppliers and subcontractors to confirm orders, delivery times, and H&S documentation
• Maintain logs for variations, change orders, and financial tracking
• Assist in preparing H&S files and O&M manuals using Procore's document management feature Action Plan
• Provide general support to project managers and site teams from a commercial/admin perspective
• Monitor project in boxes and file correspondence appropriately

Skills & Experience

• Strong background in construction administration
• Excellent time management and multitasking skills
• High attention to detail and accuracy
• Strong communication skills (verbal and written)
• Team-oriented with a proactive, solution-focused attitude
• Proficient in Microsoft Office 365 (Excel, Word, Outlook)
• Proficient in Procore (including procurement, documents, and financial tools)
• Familiar with 1 Breadcrumb for subcontractor onboarding and compliance
• Excellent attention to detail, especially in documentation and cost checking
• Able to interpret quotations and match against PO/delivery

Why Work with Us

• Join a growing commercial construction company with a strong reputation in London
• Be part of a collaborative and supportive team environment
• Stable full-time, permanent role with structured hours (8:00 AM - 4:30 PM)

Opportunity to expand your role over time and contribute to exciting projects