Advanced Operations Coordinator

The Adecco Group; Lowestoft; On-site; GBP 23,000 - 30,000; Full time

Job summary

The Adecco Group is seeking a highly organized Site Administrator / Planner to support maintenance activities on a major project in the UK. You will coordinate maintenance, manage records, and help ensure operational excellence in a fast-paced environment.

Responsibilities include scheduling and raising planned and reactive maintenance in SAP, maintaining service and warranty cost separation, and ensuring HSE documentation compliance with UK legislation.

Qualifications

• Strong admin and organisational skills.
• Experience in planning/scheduling.
• Good Excel and general computer skills.
• SAP knowledge is desirable.

Responsibilities

• Provide accurate and meticulous administration support for operations, including technical and commercial record management.
• Maintain clear separation of service and warranty-related costs in accordance with customer contracts.
• Raise, schedule, and allocate planned and reactive maintenance activities using SAP systems.
• Develop daily and weekly maintenance plans to optimise field team resources.
• Verify technical information within SAP (Spiridon) and manage collection of labour and parts data for billing and inventory.
• Coordinate maintenance and troubleshooting activities to meet objectives.
• Prepare and coordinate HSE documentation per UK legislation.
• Maintain accurate maintenance records and archives to support service history.

Skills

Administration

Planning

Communication

Excel

Attention to detail

Tools

SAP

Spiridon

Job description

• Pay Rate: £17.00 per hour PAYE or £21.81 per hour Umbrella
• Overtime Rate: 150%
• IR35 Status: Inside IR35

Are you highly organised with strong administration and planning skills? We are looking for a proactive Site Administrator / Planner to join a leading team supporting the maintenance and performance of a site.

This is an exciting opportunity to work on a major project, coordinating maintenance activities, managing records, and supporting operational excellence within a fast-paced environment.

Interview Process

• One-stage interview conducted via Microsoft Teams
• Potential second-stage face-to-face interview on site if required

Key Responsibilities

• Provide accurate and meticulous administration support for operations, including technical and commercial record management.
• Maintain clear separation of service and warranty-related costs in accordance with customer contracts.
• Raise, schedule, and allocate planned and reactive maintenance activities using SAP systems.
• Develop daily and weekly maintenance plans to optimise field team resources and Crew Transfer Vessel (CTV) utilisation.
• Verify technical information within SAP (Spiridon) and manage the collection of labour and parts data to support billing and inventory replenishment processes.
• Coordinate maintenance and troubleshooting activities to meet business objectives and customer expectations.
• Prepare and coordinate Health, Safety & Environment (HSE) documentation, ensuring compliance with UK legislation.
• Maintain accurate maintenance records, reporting systems, and documentation archives to support a complete service history.

Skills & Experience Required

• Strong administrative and organisational skills.
• Excellent communication skills with the ability to liaise effectively across multiple teams.
• Good Microsoft Excel and general computer skills.
• Experience working with planning, scheduling, or maintenance administration activities.
• SAP knowledge is desirable but not essential, as training may be provided.
• Ability to work accurately under pressure and manage multiple priorities.

What We're Looking For

We are seeking a detail-oriented individual who enjoys coordinating activities, managing information, and supporting operational teams. Previous experience within engineering, maintenance, construction, utilities, manufacturing, or renewable energy environments would be advantageous, although candidates with strong administration and planning experience from other sectors are encouraged to apply.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.