Administrator Note Taker - Child Protection

South Gloucestershire Council; West of England; Hybrid; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Generous annual leave (pro rata)

Wellbeing support

Staff discounts

Flexible working

Job summary

South Gloucestershire Council is seeking an Administrator/Note Taker to support our Child Protection team. You will arrange meetings, take accurate minutes, and distribute documentation to support decision-making and service delivery in a confidential, fast-paced environment.

The role is hybrid with meetings both virtual and in person across South Gloucestershire. You must have admin experience or relevant qualifications and a valid driving licence or alternative travel options.

Qualifications

• NVQ Level 2 or 3 GCSEs (grade 4+) or equivalent experience in admin.
• Ability to take accurate notes and produce clear meeting minutes.
• Proficiency with Microsoft Office and record keeping systems.

Responsibilities

• Arrange statutory child protection meetings and manage logistics.
• Attend meetings (virtual and in person) and produce high‑quality minutes.
• Distribute minutes and relevant documents within statutory timescales.
• Record information in central systems and monitor inbox/workload.

Skills

Meeting minutes

Microsoft Office

Organisational skills

Time management

Education

NVQ Level 2

NVQ Level 3 GCSEs (4+)

Equivalent experience

Tools

Microsoft Office

Job description

How you'll make a difference

As an Administrator/Note Taker, you will provide vital support to our Child Protection team, helping to ensure the delivery of effective services for children, young people and families. Working in a fast-paced environment, you will be responsible for arranging meetings, taking accurate minutes and notes at confidential and sensitive meetings, and distributing documentation in a timely manner to support decision-making and service delivery.

What you will be doing

• It will be your responsibility to provide administrative support for statutory child protection meetings, ensuring all arrangement are organised effectively and in line with required processes.
• You will attend meetings both virtually and in person at venues across South Gloucestershire, taking clear, accurate notes and producing high-quality records of discussions and decisions.
• As required, you will accurately record information into the central computerised system and distribute minutes within statutory timescales.
• Working within a shared mailbox and internal systems, you will monitor and prioritise incoming work, ensuring documentation is complete, accurate and processed in a timely manner.

What we need from you

• We require you to hold either an NVQ Level 2 or 3 GCSEs, grade 4 or above, or an equivalent qualification, or be able to demonstrate relevant experience in office administration.
• It is essential that you have the ability to take accurate notes and produce meeting minutes, presenting information clearly and professionally.
• You will be confident using Microsoft Office applications to create and format documents and maintaining accurate records using computerised systems.
• Working on your own initiative, you will be able to organise and prioritise your workload effectively, managing competing demands and meeting deadlines within a busy service.

What you need to know

• This role is hybrid, with a mixture of working at our office and at home.
• You will be expected to travel to other locations across South Gloucestershire so you must have a full, valid driving licence with regular access to a vehicle or have an alternative means of travel.

Interviews will be held on 8th October 2026.

How a career at South Gloucestershire Council is different

• As part of our benefits package, you will receivegenerous annual leave (pro rata), employeewellbeing supportand you will have access to a range ofstaff discounts, including eye tests, travel, shopping and leisure activities.
• We recognise that ourdiverse teamof skilled and dedicated people make us a great place to work. We welcome applications from everyone and ensure that individuals are selected, promoted and developed on the basis of their merits and abilities.
• We know our team work best when they have balance in their lives, and we offer genuineflexibilityto help them achieve thatwork/life balance.
• We invest in the careers of our people, and we are recognised for the quality, breadth and depth of ourtraining and developmentoffer, which helps our people make the greatest long-term difference in their work.

Our teams at South Gloucestershire Council are making a real difference to the lives of people who live, work and learn here.

• We're building and shaping communities which people are proud of.
• We're working with the most vulnerable in our community to help them achieve what they want in life.
• We're investing in our schools to ensure every child and young person in South Gloucestershire achieves their full potential.

We've achieved a great deal, but we need talented and dedicated people to ensure we continue to make a difference.
We’re making a difference, be part of it!