Administrator/Note-taker

EMEA3 Recruitment; Horsham; Hybrid; GBP 27,000 - 28,000; Full time

Job summary

West Sussex County Council is seeking an Administrator/Note Taker for the Children, Young People and Learning team in Horsham. Hybrid role with two days in the office. Salary £27,274–£27,709 per annum, full-time, fixed-term to 31 March 2027.

Responsibilities include data entry, meeting administration, minutes, reporting and updating IT systems. Requires strong English communication, accuracy and organisation, with proficient Microsoft Office skills.

Qualifications

• Be a great team player with strong English communication.
• Produce accurate meeting minutes and reports.
• Be organised, able to prioritise work and meet deadlines.
• Have excellent accuracy and attention to detail with strong office skills.
• Good IT skills and knowledge of Microsoft Office.

Responsibilities

• Data entry, filing, arranging meetings and sending agendas.
• Collating information and updating spreadsheets.
• Ordering stationery and processing applications.
• Updating council IT systems to support service delivery.
• Note taking at complex meetings, and coordinating large events.

Skills

Teamwork

English communication

Minutes taking

Organised

IT skills

Tools

Microsoft Office

Job description

The Opportunity

Salary: £27,274 to £27,709 per annum
Contract Type: Fixed Term until 31/03/2027
Working Pattern: Full Time - 37 hours per week
Location: Based at County Hall North, Horsham with hybrid working – currently 2 days a week in the office but can vary depending on business need

We are looking to recruit an Administrator/Note Taker for one of our Children, Young People and Learning (CYPL) teams based in the North of the County. As an administrator,you will provide a customer focused and efficient administrative service, prioritising your daily tasks in accordance with team requirements and service objectives.

In this role, you will be responsible for delivering a range of administrative tasks to a high standard of quality within agreed timescales. These are likely to include tasks such as data entry, filing, arranging meetings and sending agendas, collating information, updating spreadsheets, ordering stationery, processing applications and updating council IT systems.

Some of these opportunities will also include tasks such as note taking at complex (often sensitive and / or confidential) meetings, arranging large scale events and meetings, co-ordinating statutory panels, collating and presenting information in a clear format, preparing reports and agendas, producing accurate meeting minutes and spreadsheets, and updating council IT systems to support service delivery.

About you

To be successful in this role you will need to:

• Be a great team player who can build and maintain good working relationships and who can communicate well in English, both verbally and in writing.
• Be able to produce accurate meeting minutes, non-standard correspondence and reports as well as being able to process financial details and figures.
• Be organised, able to prioritise work and deliver on deadlines.
• Have excellent accuracy and attention to detail and have strong core administrative/office skills.
• Have excellent IT skills and have a good working knowledge of Microsoft Office Software.
• Be both adaptable and flexible, you will enjoy the challenge this role will give you to meet service needs, where you will be able to work well in changing situations and embrace new ways of working positively and effectively.

For more information on the Key Skills as well as the Qualifications and/or experience required, please refer to the relevant Job Description attached.

Rewards and Benefits

As an employer we recognise that it is our employees that are central to everything we do. We aim to create a supportive and dynamic working environment where employees can achieve their full potential, achieve a healthy work-life balance and are rewarded for the work they do. Upon joining us you will have access to a range of benefits including:

For a full list this can be found at our Rewards and Benefits page.

About Us

Here at West Sussex County Council, we are ambitious for our children and our workforce. We are committed to improving our services for the children and families in West Sussex we support. You will join us as at a key time on our improvement journey.The recent Ofsted report shows how far we’ve come and we are driving forward our‘Children First’ improvement plan. We’ve also recently consolidated our systems across Children Young People and Learning. This has led to the need for this role to support us achieve excellence.

We don’t underestimate the work that still needs to be done and the challenge ahead. That’s why we need professionals, like you, who really want to be part of the positive change that is happening. Be part of an ambitious improvement plan and make a significant difference to children and families in West Sussex. There’s never been a more rewarding time to join.

Further Information

The reference number for this role isCAFHE06554.

For any query regarding the role, please contact Andrew Webber (Business Manager) [e-mail].

If you have general queries around your application, you can contact [e-mail].

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is subject 3 years referencing and a health check.

Equity, inclusion and accessibility is very important to West Sussex County Council. We welcome and encourage applications from everyone, as this helps us build a diverse and talented workforce, that reflects the communities we serve. We ensure our approach to recruitment is flexible and supportive to enable all applicants to be at their best and to ensure they have the best possible chance of success. If you require any reasonable adjustments to support your application, please contact

[e-mail].

We operate a guaranteed interview scheme for applicants that have a disability, are a veteran or are a care leaver. More information can be found on our application helppage.