HSQE Admin & Data Coordinator (12-Month)

Optima; High Wycombe; On-site; GBP 22,000 - 26,000; Full time

Job summary

Optima is seeking an Administrator to support the HSQE Department in High Wycombe. This maternity cover role runs for 12 months, full-time, Monday to Friday 08:30–17:30.

You will provide efficient administration support to the Group and assist in maintaining the HSQE Management System and records. Key duties include data collation for HSQ KPI submissions, preparing monthly HSQ reports, maintaining online records, and generating reports using Excel and PowerPoint.

Qualifications

• Excellent verbal and written communication skills.
• Experience in data entry and maintaining databases/CRM systems.
• Confident in producing reports via Excel and PowerPoint.
• Basic HSQE understanding.
• Ability to collaborate with the HSQE Director.

Responsibilities

• Assist the HSQE Director in maintaining the HSQE Management System.
• Coordinate and collate records to support HSQ KPI submissions.
• Prepare data for HSQ monthly reports.
• Maintain online records to support Group processes.
• Coordinate and issue weekly site HSQ inspection schedules.
• Administer filing of HSQ project site records and Fieldview.
• Maintain HSQE corrective actions records.
• Support with records for certification and award applications.
• Assist with responses to PQQs and enquiries.
• Review and audit online project site files and report findings.
• Undertake other administration duties as required.

Job description

Optima is seeking an Administrator to support the HSQE Department in High Wycombe. This maternity cover role runs for 12 months, full-time, Monday to Friday 08:30–17:30.

You will provide efficient administration support to the Group and assist in maintaining the HSQE Management System and records. Key duties include data collation for HSQ KPI submissions, preparing monthly HSQ reports, maintaining online records, and generating reports using Excel and PowerPoint.