Health And Safety Administrator

Brellis Recruitment; Tibshelf; On-site; GBP 26,000 - 28,000; Full time

Benefits offered by this job

NEST pension scheme

Health cash back plan

Wellbeing programme including physio

Cycle to work scheme

Holiday and discount schemes

Job summary

Brellis Recruitment is seeking a Health and Safety Administrator for a leading international manufacturer based in Mansfield, Nottinghamshire. The role supports the QEHS team across the UK and Ireland, focusing on compliance, training, documentation and data integrity.

You will manage the QEHS inbox, help maintain systems, oversee contractor RAMS, and assist with audits, reporting and training records. A proactive, detail‑oriented candidate will thrive.

Qualifications

• Excellent IT and MS Office skills required.
• Data entry with attention to detail.
• Strong written and verbal communication across all levels.
• Experience handling confidential records.
• Ability to multitask in a busy team.
• Continuous improvement mindset and environment.
• Knowledge of ISO 9001/14001/45001 advantageous.

Responsibilities

• Manage QEHS team inbox and provide administrative support.
• Maintain QEHS management system, onboarding/offboarding, form updates and records.
• Oversee contractor management database with RAMS and competence checks.
• Collate QEHS data for KPI reporting and board updates.
• Administer QEHS training and keep records/certificates updated.
• Assist with ISO certification audits and document control.
• Control storage of QEHS documents and review alerts.
• Process pre-qualification questionnaires and accreditations.
• Contribute to environmental, sustainability and emissions reporting.
• Coordinate health surveillance programmes and testing with third parties.
• Take minutes at QEHS meetings and safety briefings.
• Promote safety awareness with alerts and toolbox talks.
• Support insurance claims, business continuity and recovery plans.
• Raise purchase orders and monitor departmental spend.

Skills

IT skills

Microsoft Office

SharePoint

Power BI

Data entry

Communication

Confidential records

Multi-tasking

Continuous improvement

Tools

SharePoint

Power BI

Job description

Health and Safety Administrator

Mansfield, Nottinghamshire | £26,436.80 - £28,000 DOE | Permanent, Full Time

The Company

Our client is a well established international manufacturer with a strong reputation for quality and innovation, supplying equipment and fitted solutions to a broad range of commercial and retail customers across the UK and Ireland. With a busy, fast paced site and a growing focus on sustainability and compliance, they are now looking for a Health and Safety Administrator to join their central quality, environmental, health and safety function.

The Role

Reporting to the Head of QEHS, this is a varied administrative role at the heart of the business, supporting the wider quality, environmental, health and safety team across the UK and Ireland. You will play a key part in keeping compliance, training and documentation running smoothly, working closely with colleagues at all levels of the business.

Key Responsibilities

• Manage the QEHS team inbox and provide general administrative support, ensuring enquiries are assigned to the right advisor
• Maintain the health, safety and environmental management system, including new starters, leavers, form updates and record keeping
• Oversee the contractor management database, ensuring only approved contractors with correct RAMS and competence carry out work
• Collate accurate QEHS data for KPI reporting, supporting the Head of QEHS with reporting to the board
• Administer QEHS compliance training, organising refreshers and maintaining training records and certificates
• Support ISO certification audits and maintain documentation, including the asset documentation register
• Control storage of central QEHS documentation and policies, alerting the team when reviews are due
• Complete pre-qualification questionnaires and maintain membership body accreditations
• Support delivery of environmental, sustainability and emissions reporting
• Manage third party support requirements including health surveillance programmes and testing
• Take minutes at health and safety and other QEHS related meetings
• Promote employee engagement through safety alerts, toolbox talks and bulletins
• Manage insurance claims and support business continuity and recovery planning
• Raise purchase orders and submit invoices, monitoring departmental expenditure

What We're Looking For

• Excellent IT skills, Microsoft Office essential, SharePoint or Power BI desirable
• Experienced in data entry with a keen eye for detail
• Strong verbal and written communication skills across all levels
• Customer centric approach, enthusiastic and proactive
• Experience in administration and managing confidential records
• Ability to multi task while supporting a busy team
• Continuous improvement focused, with a genuine interest in protecting people and the planet
• Knowledge of ISO 9001, 14001 and/or 45001 would be advantageous

The Package

• Salary of £26,436.80 to £28,000 depending on experience, full time, 40 hours per week
• Company bonus scheme
• 5.6 weeks holiday, rising with length of service up to a maximum of one additional week
• NEST pension scheme
• Health cash back plan
• Wellbeing programme including physiotherapy, mental health support, remote GP access, and lifestyle and nutritional coaching
• Cycle to work scheme and holiday purchase scheme
• Employee discount marketplace and free parking, site dependent