Administrator Legal

Alma Personnel; Stafford; On-site; GBP 18,000 - 24,000; Full time

Job summary

Alma Personnel is recruiting for a Walsall-based client to appoint an experienced administrator for a very busy legal team. You will handle routine admin duties to keep the office running smoothly and support the management and billing process.

The role requires strong organisation, accuracy and IT skills, plus responsiveness and a proactive approach to daily challenges. You will contribute as a vital member of a busy team and may cover other branches occasionally.

Qualifications

• Organised, accurate and diligent with great IT skills.
• Eye for detail and proactive mindset to meet daily challenges.
• Ability to support a busy legal team and manage routine admin tasks.

Responsibilities

• Check files for accurate time and travel.
• Create and input legal bills via the case management system and manage online billing submissions.
• Timely archiving of files when monies are received for payment of bills.
• Manage petty cash and file returns.
• Provide admin support to the Office Manager.

Skills

Organisation

Attention to detail

IT skills

Proactive attitude

Tools

Case management system

Billing software

Job description

Alma Personnel have been tasked to recruit for their Walsall based client to source an experienced, articulate and diligent administrator be based within a very busy legal team, supporting the whole management and billing procedure of the business.

You will be undertaking the important routine admin duties that keep the office running smoothly and allow the administrative side of the business to run effectively

You will need to be well organised, accurate and diligent with great IT skills, have an eye for detail and be willing, responsive, with a desire to be proactive to meet the daily challenges.

This is a very busy department; you will improve and progress and become a vital member of staff and team as a whole.

Tasks

• Checking files for accurate time and travel
• Creating and Inputting of legal bills through the companies case management system and management of online billing submissions.
• Timely archiving of files when monies are received for payment of bills
• Management of petty cash
• Management of files returned
• Admin Duties supporting the Office Manager
• Providing support for reception lunchtime/holiday and sick cover at the Walsall office
• You will meet and greet visitors, book meeting rooms, answer the reception telephone, forwarding appropriately
• Deal with incoming post and recording of incoming cheques. Franking of outgoing post and respond to email enquires
• Retrieval and return of files to storage including accurate record keeping
• Communicating with archive storage to identify files that are due for destruction and record keeping
• There maybe the occasional visit to other local branches to cover for holiday