Administrator

AJ Chambers ®; Spalding; On-site; GBP 18,000 - 22,000; Full time

Job summary

AJ Chambers is recruiting an Administrator to join its Court of Protection team within a Top 150 national law firm. The successful candidate will assist with producing legal documentation, drafting deeds and letters, and handling financial statements, while supporting client matters and file management.

You will collaborate with fee earners, perform basic legal research, and assist with reception, transcription, and filing tasks to ensure accurate, timely service for clients and matters.

Qualifications

• 1 year of experience as Administrator
• Ability to work in a team and develop relationships
• Ability to work independently at a reasonable level while supporting more experienced colleagues
• Experience building relationships with clients and professionals and supporting BD initiatives
• Clear communication to explain legal matters to clients
• Discretion and ability to maintain client confidentiality
• Structured task approach to achieve high standards
• Strong organisational and time-management skills

Responsibilities

• Produce legal documentation as required; draft basic deeds, documents and letters.
• Draft financial statements and engage in legal research as appropriate.
• Handle basic correspondence and telephone calls on client matters.
• Manage client/matter files, filing, archiving, and updating databases.
• Operate the case management system and handle calls, emails and faxes as required.
• Maintain confidentiality of all documentation and data, and support wider team as needed.

Skills

Teamwork

Relationship building

Independent work

Communication skills

Confidentiality

Time management

Organisation

Client relationships

Job description

Exciting opportunity for a Administrator to join a Top 150 National Law Firm.

You will be joining the Court of Protection department, working in a friendly team who are recruiting due to growth in workload.

The Role:

• Producing legal documentation as required;
• Drafting of basic deeds, documents and letters;
• Drafting financial statements;
• Engaging in legal research as appropriate;
• Undertaking basic correspondence and telephone calls on client matters;
• Appreciation of legal procedures.
• Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner, file closure, archiving, retrieval and return from storage as required including updating relevant databases
• Deal with administrative routines, and provide administrative support as required by the team; including scanning, faxing, printing, document binding/bundling, recording time and photocopying;
• Operate case management system including storing documents electronically;
• Manage incoming and outgoing telephone calls, e-mails and facsimile transmissions as required;
• Ensure the confidentiality of all the company's and clients' documentation and information;
• Maintenance of client relationship management data and records;
• Monitoring compliance and lexcel requirements;
• Assist with good financial management, as and when appropriate;
• Assist with reception of clients and arrangement of meetings as required;
• Deal with queries and enquiries from fee earners, team coordinators and secretaries;
• Deal with queries from clients;
• Transcription of digital dictation;
• Support the wider team and assist with work as required.

Skills & Experience:

• 1 years of experience working as a Administrator
• Have a positive approach to teamwork and an ability to develop relationships
• Have the ability to act independently to a reasonably high level, but also to work with more experienced partners and fee earners on more complex and specialised matters, as required
• Have experience of building relationships with both new and existing clients and professionals, as well as a natural ability to promote marketing and business development initiatives in a dynamic way
• Possess good communication skills in order to explain legal matters clearly to clients
• Be discrete and have the ability to respect client confidentiality
• Be able to tackle tasks in a structured manner to ensure completion to a high standard
• Demonstrate solid organisation and time management skills
• Have experience of working in a team and the ability to develop relationships with colleagues