Administrator

AJ Chambers; Wollaton; On-site; GBP 21,000 - 25,000; Full time

Job summary

AJ Chambers is seeking an Administrator to join its Court of Protection team in the UK. You'll produce legal documentation, draft deeds and letters, and support file management while maintaining client confidentiality.

You will work in a friendly team, handle communications, perform research, and contribute to the efficient operation of the department. The role emphasizes accuracy, organisation, and professional client service.

Qualifications

• 1 year of experience as an Administrator.
• Strong teamwork and relationship-building abilities.
• Ability to work independently and with partners on complex matters.
• Experience building relationships with clients and professionals; ability to support BD initiatives.
• Excellent communication to explain legal matters clearly to clients.
• Discretion and ability to maintain client confidentiality.
• Structured approach to tasks ensuring high-quality completion.
• Solid organisational and time management skills.

Responsibilities

• Produce legal documentation as required.
• Draft deeds, documents and letters.
• Draft financial statements.
• Engage in legal research as appropriate.
• Undertake basic correspondence and client matter calls.
• Understand and apply legal procedures.
• Assist with efficient management of client/matter files (filing, archiving, retrieval).
• Handle administrative routines and provide team support (scanning, printing, binding, time recording).
• Operate case management system and store documents electronically.
• Manage phone calls, emails and faxes effectively.
• Maintain confidentiality of all company and client information.
• Update CRM data and records.
• Monitor Lexcel compliance and assist with financial management as needed.
• Assist with reception and meeting arrangements.
• Address queries from fee earners, coordinators and secretaries.
• Transcribe digital dictation.
• Support the wider team as required.

Skills

Teamwork

Communication

Time management

Client relationships

Confidentiality

Organisational skills

Job description

Exciting opportunity for a Administrator to join a Top 150 National Law Firm.

You will be joining the Court of Protection department, working in a friendly team who are recruiting due to growth in workload.

The Role:

• Producing legal documentation as required;
• Drafting of basic deeds, documents and letters;
• Drafting financial statements;
• Engaging in legal research as appropriate;
• Undertaking basic correspondence and telephone calls on client matters;
• Appreciation of legal procedures.
• Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner, file closure, archiving, retrieval and return from storage as required including updating relevant databases
• Deal with administrative routines, and provide administrative support as required by the team; including scanning, faxing, printing, document binding/bundling, recording time and photocopying;
• Operate case management system including storing documents electronically;
• Manage incoming and outgoing telephone calls, e-mails and facsimile transmissions as required;
• Ensure the confidentiality of all the company’s and clients’ documentation and information;
• Maintenance of client relationship management data and records;
• Monitoring compliance and lexcel requirements;
• Assist with good financial management, as and when appropriate;
• Assist with reception of clients and arrangement of meetings as required;
• Deal with queries and enquiries from fee earners, team coordinators and secretaries;
• Deal with queries from clients;
• Transcription of digital dictation;
• Support the wider team and assist with work as required.

Skills & Experience:

• 1 years of experience working as a Administrator
• Have a positive approach to teamwork and an ability to develop relationships
• Have the ability to act independently to a reasonably high level, but also to work with more experienced partners and fee earners on more complex and specialised matters, as required
• Have experience of building relationships with both new and existing clients and professionals, as well as a natural ability to promote marketing and business development initiatives in a dynamic way
• Possess good communication skills in order to explain legal matters clearly to clients
• Be discrete and have the ability to respect client confidentiality
• Be able to tackle tasks in a structured manner to ensure completion to a high standard
• Demonstrate solid organisation and time management skills
• Have experience of working in a team and the ability to develop relationships with colleagues