Administrator

AJ Chambers; Nottingham; On-site; GBP 21,000 - 27,000; Full time

Job summary

AJ Chambers in Nottingham is seeking an Administrator to join the Court of Protection department. You will work in a friendly team, handling a range of admin duties, file management, and basic document drafting.

The role requires strong organisation, good communication, discretion with sensitive information, and the ability to support fee earners on more complex matters as workload grows.

Qualifications

• 1 year of experience in an Administrator role
• Strong team-oriented approach with ability to build relationships
• Ability to work independently and with senior fee earners on complex matters
• Good communication to explain legal matters clearly to clients

Responsibilities

• Produce legal documentation as required
• Draft basic deeds, documents and letters
• Draft financial statements
• Conduct legal research as appropriate
• Handle basic correspondence and telephone calls on client matters
• Maintain filing, archiving and database updates for matters/files
• Operate the case management system and manage documents electronically
• Manage calls, emails and faxes; maintain confidentiality
• Maintain client relationship management data and records
• Assist with general reception duties and meeting arrangements
• Transcribe digital dictation where needed
• Support wider team with ad-hoc tasks

Skills

Teamwork

Independence

Communication

Discretion

Time management

Organisation

Client relationship

Marketing/BD support

Job description

Exciting opportunity for a Administrator to join a Top 150 National Law Firm.

You will be joining the Court of Protection department, working in a friendly team who are recruiting due to growth in workload.

The Role:

• Producing legal documentation as required;
• Drafting of basic deeds, documents and letters;
• Drafting financial statements;
• Engaging in legal research as appropriate;
• Undertaking basic correspondence and telephone calls on client matters;
• Appreciation of legal procedures.
• Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner, file closure, archiving, retrieval and return from storage as required including updating relevant databases
• Deal with administrative routines, and provide administrative support as required by the team; including scanning, faxing, printing, document binding/bundling, recording time and photocopying;
• Operate case management system including storing documents electronically;
• Manage incoming and outgoing telephone calls, e-mails and facsimile transmissions as required;
• Ensure the confidentiality of all the company’s and clients’ documentation and information;
• Maintenance of client relationship management data and records;
• Monitoring compliance and lexcel requirements;
• Assist with good financial management, as and when appropriate;
• Assist with reception of clients and arrangement of meetings as required;
• Deal with queries and enquiries from fee earners, team coordinators and secretaries;
• Deal with queries from clients;
• Transcription of digital dictation;
• Support the wider team and assist with work as required.

Skills & Experience:

• 1 years of experience working as a Administrator
• Have a positive approach to teamwork and an ability to develop relationships
• Have the ability to act independently to a reasonably high level, but also to work with more experienced partners and fee earners on more complex and specialised matters, as required
• Have experience of building relationships with both new and existing clients and professionals, as well as a natural ability to promote marketing and business development initiatives in a dynamic way
• Possess good communication skills in order to explain legal matters clearly to clients
• Be discrete and have the ability to respect client confidentiality
• Be able to tackle tasks in a structured manner to ensure completion to a high standard
• Demonstrate solid organisation and time management skills
• Have experience of working in a team and the ability to develop relationships with colleagues