Administrator (HR)

Search; Kirkcaldy; Hybrid; GBP 16,000 - 23,000; Full time

Benefits offered by this job

Hybrid working

Job summary

Search Consultancy are partnered with a leading business in Fife to recruit an HR Administrator in Kirkcaldy on an initial temporary contract with strong potential to become permanent. Hybrid working available, with in-office days Monday and Wednesday.

You will provide comprehensive administration support to the HR team, handling payroll queries, pre-employment checks, new starter documentation and employee records, while assisting in absence and data audits.

Qualifications

• Essential: previous experience in an Administration role.
• HR or Recruitment Administration experience preferred but not essential as training is provided.
• Excellent interpersonal and communication skills, written and verbal.
• Strong organisation and prioritisation to manage a busy workload.
• Solid IT skills including MS Office, especially Excel, and HR systems experience is advantageous.

Responsibilities

• Act as first point of contact for managers and employees on HR or payroll queries.
• Investigate and escalate payroll queries to the payroll provider.
• Prepare correspondence and documents for HR Advisors/Head of HR signatures.
• Administer long service awards, flexible working requests, and early retirement apps.
• Maintain and update Excel sheets and HRIS data as required.
• Process new starter documentation and contract changes in the HR system; liaise with payroll.

Skills

Interpersonal communication

Organizational skills

MS Office / Excel

HR Administration

Attention to detail

Tools

Excel

MS Office

Job description

HR Administrator

Based in Kirkcaldy | hybrid working available (Monday & Wednesday in-office days)

Full Time hours | Monday to Friday | 36 hours per week

ASAP start
Ongoing Temp role initially | strong potential to become permanent

Pay rate up to £14.50 per hour + holiday pay (depending on experience)

Search Consultancy are delighted to be partnered exclusively with a leading business in Fife to recruit this role on an initial temp contract with a view to becoming permanent.

The successful candidate will be responsible for providing comprehensive Administration support to the HR team across a number of functions to ensure that the team can provide a professional HR service across the business.

The client is keen to move quickly to fill this role - on this basis only candidates who are available to start immediately or candidates on short notice will be considered.

Duties involved in this role will include:

• Acting as a first point of contact for all managers & employees that require support with general HR or Payroll queries
• Investigating and escalating payroll queries to the company's payroll provider
• Preparing correspondence & documents to be signed-off by the HR Advisors / Head of HR
• Administration of Long Service Awards, flexible working requests & early retirement applications
• Preparing and maintaining Excel sheets
• Collating and verifying pre-employment checks, ensuring they have been completed in line with company policies
• Processing of all new starter documentation & contract changes on the company HR system, submitting required documentation to the company's payroll provider
• Updating staff details throughout the employee lifecycle
• Providing sickness & absence information to managers on request to assist in the monitoring of absence triggers
• Assisting in the audit of the HR database to ensure that all information is accurate and up-to-date
• Collating and maintaining electronic staff files
• General administration for the team including processing of department mail, filing, photocopying & scanning of documents - as well as ad hoc tasks as directed

In order to be considered for this role your skills and experience should include:

• Previous experience within an Administration role - this experience is ESSENTIAL - candidates with previous HR or Recruitment Administration would be preferred, although this is not essential as training would be provided
• Excellent interpersonal & communication skills, both written and verbal as you will be dealing with people of all levels within the business daily
• Excellent organisation skills, with the ability to prioritise & complete a busy workload effectively and the ability to pivot your focus where required
• Solid IT Skills including the full MS office suite (particularly Excel) - HR systems experience would be advantageous

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age