HR Administrator

Confidential; Greater London; On-site; GBP 21,000 - 27,000; Full time

Job summary

Confidential is seeking an organised HR Administrator to support the internal HR function and contribute to employee lifecycle processes. The role focuses on maintaining accurate records, handling confidential information, and providing day-to-day administrative support across recruitment, onboarding, changes, and departures.

The ideal candidate will be highly organised, detail-oriented, and keen to develop HR knowledge, with opportunities to gain experience across a broad range of

Qualifications

• Experience in administrative, office support or HR roles is advantageous.
• Strong organisational skills with ability to maintain accurate records.
• Excellent attention to detail and methodical task completion.
• Proficient in Microsoft Office (Word, Excel, Outlook) or willing to learn.

Responsibilities

• Maintain and update employee records and HR databases.
• Organise and securely store employee documentation and contracts.
• Respond to routine employee enquiries and ensure timely responses.
• Assist with new starter administration and setting up employee files.
• Support HR processes and maintain confidential records with appropriate access.
• Update HR policies and staff handbook documentation.

Skills

Organisational skills

Attention to detail

Communication skills

Willingness to learn

Education

GCSE English & Maths

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Our client is an established and growing business within the fit out construction sector. They are looking to recruit an organised and motivated HR Administrator to support their internal HR function. This is an excellent opportunity for someone looking to develop their career in Human Resources

The Role

The successful candidate will provide day to day administrative support to the HR function, helping to ensure employee records, documentation and HR systems are maintained accurately and efficiently. Working closely with the Head of Business Administration & HR, the role will involve supporting various stages of the employee lifecycle, maintaining confidential records, assisting with HR processes and responding to routine employee enquiries.

The position would suit someone who is highly organised, detail oriented and keen to learn, with the opportunity to develop their HR knowledge and gain experience across a broad range of people related activities.

Key Responsibilities

Maintain and update employee records, ensuring personnel files and HR databases are accurate and kept up to date.

Organise and securely store employee documentation, including contracts, right-to-work checks, training certificates and correspondence.

Review personnel files regularly to identify missing information and ensure records are complete.

Manage HR-related emails, correspondence and documentation, ensuring queries and requests are handled promptly.

Prepare letters, forms, reports and other administrative documents as required.

Ensure confidential employee information is handled appropriately and made available only to authorised individuals.

Assist with new starter administration, including issuing paperwork, gathering required documentation and setting up employee files.

Support the processing of employee changes, including promotions, salary amendments, contractual updates and leavers.

Maintain records relating to absence, employee wellbeing and other confidential HR matters.

Help coordinate probation reviews, performance reviews, training activities and apprentice or graduate programmes.

Monitor key dates and outstanding documentation to help ensure HR processes are completed on time.

Respond to general employee queries, referring more complex or sensitive matters to the relevant manager.

Provide administrative assistance throughout the employee lifecycle, helping to ensure processes run smoothly from recruitment through to departure.

Update HR systems and spreadsheets, ensuring employee information is accurate and maintained consistently.

Assist with the administration and maintenance of HR policies, procedures and staff handbook documentation.

Support internal audits and compliance checks by gathering employee records and relevant documentation.

Help monitor training records, review dates and other important HR deadlines.

Contribute ideas to improve filing systems, administrative procedures and the overall efficiency of HR processes.

Provide additional administrative support to the wider office and senior management team when required.

Skills and Experience

Previous experience in an administrative, office support or HR role would be advantageous but is not essential.

Strong organisational skills and the ability to maintain accurate records.

Excellent attention to detail and a methodical approach to completing tasks.

Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook, or a willingness to learn.

Confident written and verbal communication skills.

GCSEs or equivalent qualifications in English and Mathematics at grade 4/C or above.

A genuine interest in HR and a willingness to develop new skills.

Candidates who are looking to take an apprenticeship route or those looking to begin a career in HR are encouraged to apply. The client is open to considering individuals with the right attitude, transferable skills and enthusiasm to learn, even if they have not previously worked in a dedicated HR position. This would include them supporting you with your qualifications.

Career Development

This position offers the opportunity to gain hands on experience across a variety of HR processes and develop a strong foundation in HR administration. It could be particularly suited to someone progressing from an apprenticeship, an administrative role or another position involving organisation, communication and record keeping who is keen to move into Human Resources.