Hr Administrator

ABP UK; Metropolitan Borough of Solihull; On-site; GBP 21,000 - 27,000; Full time

Job summary

ABP UK is seeking an HR Administrator for an office-based role. You will be the first point of contact for HR admin enquiries, handling employment lifecycle tasks with accuracy across UK sites.

This 37-hour week operates Monday to Thursday 08:00-16:30 and Friday 08:30-14:00. The ideal candidate will have at least 12 months HR admin experience, be highly organized, discreet and able to work well in a team, providing proactive support, processing tasks such as recruitment admin, contracts, payroll

Qualifications

• Experience of working within a HR admin role for a minimum of 12 months.
• Focused on providing an efficient, friendly and professional HR service.
• Must display a high degree of discretion and confidentiality at all times.
• Excellent attention to detail and must ensure a high degree of accuracy within work.
• Good level of organisation with a proven ability to meet deadlines.
• Proactive and self-motivated with a positive attitude.
• Good written and verbal communication skills.
• Proven ability to build relationships across all levels.
• Ability to prioritise own tasks.
• Demonstrates a collaborative approach to teamwork and a willingness to assist with any and all tasks given to them.
• Proficient in Microsoft Office, in particular Outlook, Word and Excel

Responsibilities

• Manage recruitment administration including raising vacancies, co-ordinating interviews and completing right to work checks
• Preparation, issuing and secure filing of contracts, offer letters and contract variations for salaried employees at all UK sites
• Co-ordinate onboarding and leaver processes to ensure a smooth employee experience
• Completion of payroll forms for new starters, leavers and salary changes
• Create, maintain and update employee records, HR systems and personnel files, ensuring data accuracy and compliance with company procedures
• Support absence, holiday and training records to ensure compliance and accuracy
• Act as first line support for all HR admin queries
• Responsible for the completion of all HR administrative tasks (including filing, note taking and documentation) pertaining to the employee lifecycle, which may involve regularly chasing stakeholders
• Attendance at Employee Forums and providing assistance with follow up actions
• Organising Employee of the Month and other site engagement initiatives
• Regular updating of company noticeboards
• Produce monthly HR reports as required
• Ensuring that, where appropriate, any people-related queries or employee relations cases are efficiently and correctly recorded and escalated to the HR Manager accordingly
• Assist the HR Manager with ad-hoc duties as needed

Skills

HR administration

Attention to detail

Communication skills

Organisational skills

Team player

Tools

Microsoft Office

Excel

Word

Outlook

Job description

This is an office based role.

Hours of Work: Monday to Thursday 08:00 - 16:30, Friday 08:30 - 14:00 37 hours per week

Role Definition:

As HR Administrator, you will be the first point of contact for HR admin enquiries, providing guidance as required and escalating as appropriate. You will be responsible for administering and co-ordinating all aspects of the employment lifecycle in a professional manner.

It is essential that you can operate well within a team, processing high volumes of work and ensuring exceptional attention to detail within agreed timeframes.

You will be fundamental in providing a proactive HR administrative service and will enjoy the challenge of a diverse and demanding workload. With excellent communication skills, you will be a team player who can develop relationships and rapport easily with people face to face, via email and over the telephone.

You must be confident, able to build relationships at all levels and have excellent organisational skills. The ideal candidate will have previous experience of working within a HR department and be prepared to readily suggest areas of improvement to facilitate change.

Key responsibilities:

• Manage recruitment administration including raising vacancies, co-ordinating interviews and completing right to work checks
• Preparation, issuing and secure filing of contracts, offer letters and contract variations for salaried employees at all UK sites
• Co-ordinate onboarding and leaver processes to ensure a smooth employee experience
• Completion of payroll forms for new starters, leavers and salary changes
• Create, maintain and update employee records, HR systems and personnel files, ensuring data accuracy and compliance with company procedures
• Support absence, holiday and training records to ensure compliance and accuracy
• Act as first line support for all HR admin queries
• Responsible for the completion of all HR administrative tasks (including filing, note taking and documentation) pertaining to the employee lifecycle, which may involve regularly chasing stakeholders
• Attendance at Employee Forums and providing assistance with follow up actions
• Organising Employee of the Month and other site engagement initiatives
• Regular updating of company noticeboards
• Produce monthly HR reports as required
• Ensuring that, where appropriate, any people-related queries or employee relations cases are efficiently and correctly recorded and escalated to the HR Manager accordingly
• Assist the HR Manager with ad-hoc duties as needed

Personal specification:

• Experience of working within a HR admin role for a minimum of 12 months
• Focused on providing an efficient, friendly and professional HR service
• Must display a high degree of discretion and confidentiality at all times
• Excellent attention to detail and must ensure a high degree of accuracy within work
• Good level of organisation with a proven ability to meet deadlines
• Proactive and self-motivated with a positive attitude
• Good written and verbal communication skills
• Proven ability to build relationships across all levels
• Ability to prioritise own tasks
• Demonstrates a collaborative approach to teamwork and a willingness to assist with any and all tasks given to them
• Proficient in Microsoft Office, in particular Outlook, Word and Excel