HR Administrator

ASCO - Workforce Solutions; Aberdeen City; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

ASCO - Workforce Solutions is seeking a professional HR administrative support individual based in Aberdeen City. This fixed-term contract role provides essential support to the HR team in interpreting and applying company policies, ensuring compliance with UK legislation.

The ideal candidate will excel in a fast-paced environment, engage with colleagues effectively, and maintain high standards while delivering customer-focused services. The position allows hybrid working, providing flexibility between office and home.

Qualifications

• Proven track record within an administrative role.
• Ability to work in a fast-paced environment.
• Excellent attention to detail.

Responsibilities

• Respond to HR related enquiries promptly and professionally.
• Input details for new starters and absence management.
• Prepare formal HR documentation per legislation.

Skills

Customer focused

Knowledge of UK HR legislation

Effective relationship building

Flexible and adaptable

Strong interpersonal skills

Stand-alone and team contributor

Motivated for high standards

Strong planning and organizational skills

Computer literate

Education

(S)VQ in HR / Business Administration or equivalent

Tools

Microsoft suite

Data entry applications

Job description

Job

Type: Fixed Term Contract (12 months)

Hours of Work

37.5 hours per week Monday - Friday 0830 - 1630, role eligible for hybrid working, 3 days in the office/2 days from home.

Reporting to the HR Shared Services Manager - UK, this role will provide professional administrative support to the HR team and wider organisation. Assisting employees and managers as required in the interpretation and application of Company policies, procedures and processes.

Responsibilities

• Ensure excellent service delivery by responding promptly and professionally to HR related enquiries received in person, by phone or email.
• Ascertain accurate and detailed information to be actioned to support new starters, leavers, and absence management, inputting details to the HR systems in a timely manner to support real time reporting and implementing follow-up activities.
• Liaise with HR colleagues and other departments ensuring effective, accurate communication.
• Prepare formal HR documentation in line with legislation and Company policy.
• Administer corporate benefits and prepare payroll actions.
• Arrange occupational health appointments in line with Company/ role requirements.
• Arrange and co‑ordinate Company Inductions for all new starts within the business.
• Provide administrative support to the HR operations team and proactively assist colleagues.
• Prepare and provide reports and presentations, as required.
• Maintain confidentiality and discretion at all times.

Minimum Competencies (Skills, Knowledge and Behaviours)

• Customer focused with a proven track record within an administrative role
• Knowledge of the practical application of UK HR legislation
• Ability to develop and maintain effective relationships with colleagues and external contacts
• Accustomed to working effectively in a fast-paced environment, flexible and can adapt to changing workloads and priorities, where high standards are not compromised under pressure
• Strong interpersonal and communication skills both verbal and written
• Ability to work stand‑alone while a positive contributor to the wider team
• Motivated to achieve the highest standards of performance and customer support, maintaining a culture of continuous improvement and innovation
• Solutions based with strong planning, organising and numeric skills.
• Computer literate with well‑developed IT skills across the Microsoft suite and a practical understanding of data entry and reporting applications and an excellent attention to detail.

Minimum Qualifications

(S)VQ in HR / Business Administration or equivalent