Administrator (Belfast)

Honeycomb Jobs Ltd; Belfast City District; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

£12.75 per hour

£24,531 per annum

Immediate start

37 hours per week

Monday to Friday

Three-month temporary contract with a

Job summary

Honeycomb is recruiting an Administrator for a large public sector organisation in Greater Belfast. Immediate start with a three-month contract and potential extension.

You will provide administrative support across teams, including reception cover, procurement assistance, and coordinating training and travel. Key duties include processing travel claims, reporting travel spend, inbox management, data input for procurement, booking travel, and coordinating meetings, events and mail handling.

Qualifications

• One year of experience using Microsoft Office Suite.
• Experience handling administrative duties in an office environment.

Responsibilities

• Processing travel expense claims and checking travel information.
• Monitoring travel expenditure and preparing reports.
• Managing a shared inbox and replying to email queries.
• Supporting contract and procurement activities with accurate data input.
• Booking flights and accommodation for staff and related personnel.
• Providing reception cover and acting as first point of contact for visitors.
• Managing building access and maintaining security awareness.
• Organising meeting room bookings and coordinating meetings, courses and events.
• Receiving/sorting mail and deliveries.
• Monitoring office stocks and replenishing supplies.

Skills

Microsoft Office Suite

Education

Five GCSEs including English and Maths

Job description

The Role

Honeycomb is delighted to be working with a large public sector organisation to recruit an Administrator. This role offers an immediate start and is initially for three months, with the opportunity for extension. The role is based in Greater Belfast.

As an Administrator, you will work alongside a number of teams to provide administrative support, including reception cover, procurement support, and the coordination of training and travel.

Key responsibilities include:

• Processing travel expense claims and checking the accuracy of travel information
• Monitoring travel expenditure and preparing reports
• Managing a shared inbox and responding to email queries
• Supporting contract and procurement activities through accurate data input
• Booking flights and accommodation for staff and individuals working on behalf of the organisation
• Providing reception cover and acting as the first point of contact for visitors
• Managing building access and maintaining security awareness
• Organising meeting room bookings and liaising with senior staff members to coordinate meetings, courses and events
• Receiving and sorting incoming and outgoing mail and deliveries
• Monitoring office stocks of equipment and supplies and replenishing when necessary

The Person

The right person for this role will be an experienced Administrator or Receptionist who is available for an immediate start.

Essential Criteria

• A minimum of five GCSEs, including English Language and Maths (Grade C or above), or a higher qualification
• 18 months' relevant experience, including administrative duties within an office environment
• One year's experience working with Microsoft Office Suite

Package & Benefits

• £12.75 per hour, equating to £24,531 per annum based on 37 hours per week
• Immediate start
• 37 hours per week
• Monday to Friday
• Three-month temporary contract with the opportunity for extension
• Based in Greater Belfast
• Opportunity to gain valuable experience within a well-established public sector organisation

Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

Please note that we are currently receiving an exceptionally high volume of applications and will be unable to shortlist candidates who do not meet the specific requirements for this role. Due to this volume, we may be unable to provide individual feedback. We thank you in advance for your understanding.