Administrator Accounts Payable HWL - Finance

Henderson Group; Newtownabbey; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Healthcare

Pension scheme

Life assurance

Employee assistance programme

Staff discount

Job summary

Henderson Group in Newtownabbey is seeking an Accounts Administrator – Finance to join a busy accounts department. This hybrid role involves processing high volumes of supplier invoices, ensuring accurate data entry and meeting payment deadlines, with responsibilities across filing, supplier records, and assisting month-end activities.

You will support the Supervisor and colleagues, handle supplier queries, and contribute to wider departmental tasks.

Qualifications

• Minimum of 5 GCSEs including Maths and English.
• Strong IT skills with Excel proficiency.
• Good communication and teamwork.

Responsibilities

• Process supplier invoices daily and ensure correct cost allocation.
• Resolve invoice discrepancies promptly and accurately.
• Maintain filing and record-keeping for invoices and statements.
• Update supplier records in line with company processes.
• Support payment run preparation and processing.
• Handle supplier, retailer and internal department queries by phone and email.
• Investigate and escalate financial differences as required.
• Use computerised accounting systems to manage financial information.
• Assist with month-end activities and reporting requirements.
• Provide general administrative support and document management.
• Support colleagues and provide holiday cover within the Accounts Department.
• Assist the Supervisor and contribute to wider departmental tasks.
• Participate in training on department systems and train colleagues when needed.

Skills

Excel

IT literacy

Organised

Communication skills

Education

GCSEs including Maths and English

Tools

Accounting software

Job description

Administrator Accounts Payable HWL - Finance

Job Posting Closing Date: by midnight on Thursday 5th November 2026

Accounts Administrator – Finance

Attractive Salary & Benefits

36.5 Hour week (Hybrid)

Newtownabbey

Who are we?

Henderson Group is proud to be Northern Ireland’s leading foodservice provider and one of the region’s largest employers. Our group encompasses Henderson Wholesale, Henderson Retail, Henderson Foodservice and Henderson Group Property who work together to serve customers and communities across Northern Ireland, supported by more than 6,000 colleagues.

We're a family-owned team that cares about our people and the community in which we live. Our commitment to creating a positive place to work is reflected in our Investors in People Gold accreditation.

A look into the role

Henderson Wholesale is a leading Wholesaler in Northern Ireland and supplies goods to over 450 stores across various brands such as SPAR, EUROSPAR and VIVO. We source from local farmers, growers and producers and are proud to contribute to our local economy and environment.

We achieved Gold accreditation against the Investors in People standard framework in 2023 in recognition of people management excellence and our commitment to investment in people.

The Purpose of the role:

The main purpose of this role is to support the efficient operation of a busy accounts department by managing key financial processes.

You will be responsible for processing a high volume of invoices, ensuring accuracy in data entry, and adhering to payment deadlines.

Working as Accounts Administrator you will:

• Process supplier invoices daily, ensuring costs are allocated correctly.


• Resolve outstanding invoice discrepancies promptly.


• Maintain accurate filing and record-keeping for invoices, statements, and supporting documentation.


• Maintain accurate supplier records, updating information in line with company processes - when required.


• Support payment run preparation and processing.


• Handle telephone and email queries from suppliers, retailers, and internal departments.


• Investigate and escaler any financial differences or irregularities where required.


• Use computerised accounting systems to manage and process financial information efficiently.


• Assist with month-end activities and reporting requirements.


• Provide general administrative support, including filing, photocopying, and document management.


• Support colleagues and provide holiday cover within the Accounts Department when needed.


• Assist the Supervisor and contribute to wider departmental tasks as required.


• Participate in training on department systems and support training of colleagues when required.

Skills for Success

Joining us as Accounts Administrator the minimum criteria you’ll need is:

• A minimum of 5 GCSEs, including Maths and English, or an equivalent qualification


• Strong IT and computer literacy skills, particularly in Excel and spreadsheet management

The Attributes you’ll need include:

• Be highly organised, with the ability to prioritise workloads effectively


• Have a flexible and adaptable approach to work


• Demonstrate strong communication skills and work well as part of a team


• A high level of accuracy and attention to detail, supported by solid analytical skills

It is Desirable if you have:

• Experience using accounting software packages


• Previous experience within an FMCG or retail environment


• A minimum of 1 year’s relevant experience in an account’s environment, including reconciliations and purchase ledger activities.


• A basic understanding of finance or accounting processes.

Are we right for you?

As part of this role, it will be important that you feel aligned with the values that we live and work by.

Ambition

We always strive to be better. We seek new challenges and look for ways to do things better.

Customer First

We provide exceptional service. We put customers at the heart of everything and support our communities.

Teamwork

We succeed together. We help colleagues to succeed, and we share our knowledge and skills.

Integrity

We are fair, honest and ethical. We treat everyone with dignity and respect. We are inclusive and champion diversity.

The Reward

The impact you can make with Henderson Group goes far beyond your day to day. You will be part of a business supporting defibrillator installations and school sports days. In the last year Henderson group staff and retail stores raised over £1 million for charity partners.

You will have the balance necessary to enjoy your job and your life. We will help you to feel proud of what you do and achieve. And we will be here to celebrate your success.

Our business has been recognised externally for delivering excellence in employment. We value employee development and heavily invest in our people.

Benefits include market competitive salary, contributory pension scheme, healthcare, life assurance, employee assistance programme, social club, Reward Gateway Employee Recognition & Discount Scheme throughout UK/Ireland, staff discount (grocery/fuel) at SPAR/EUROSPAR Henderson Group company-owned stores and many more.

This is a full-time position working 36.5 hours per week. Working hours will be 8:45am-4:45pm Monday to Thursday and 8:45am-3:45pm Friday. Hybrid and flexible working arrangement available.

We reserve the right to close this vacancy before the advertised closing date if sufficient suitable applications are received. Early application is therefore encouraged.

Hightown Avenue Mallusk, Newtownabbey BT36 4RT [phone] [e-mail]