Projects Administrator

Henderson Group; Newtownabbey; Hybrid; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Market competitive salary

Contributory pension scheme

Healthcare

Employee assistance programme

Staff discount at company-owned stores

Job summary

A leading wholesaler in Northern Ireland is seeking a Projects Administrator to provide essential administrative support across various teams. This full-time role offers a hybrid working model and focuses on efficient workload organization, effective communication, and stakeholder management. Ideal candidates will have a minimum of one year’s experience in administration, proficient Microsoft Office skills, and a full UK/EU driving license. Competitive salary and benefits supplied.

Qualifications

• Minimum of 1 year of experience in an administrative role within a food business.
• Proficient in PowerPoint and Excel.
• Full, valid UK/EU driving licence.
• A Full, valid UK/EU driving licence with access to your own vehicle.

Responsibilities

• Provide administrative support across the department’s sub-teams.
• Plan and organise workload for project timelines.
• Communicate effectively with team and external teams.
• Maintain documentation and have knowledge of SharePoint department libraries.
• Propose improvements and changes to enhance communication or processes.

Skills

Strong proficiency in Microsoft Office

Communication skills

Organizational skills

Attention to detail

Education

GCSEs in English and Maths

Tools

Microsoft Office

Job description

Projects Administrator – Category Development & Quality

Attractive Salary & Benefits

36.5 Hour week (Hybrid)

Newtownabbey

Fixed Term Contract (9 – 12 Months)

A look into the role:

Henderson Wholesale is a leading Wholesaler in Northern Ireland and supplies goods to over 450 stores across various brands such as SPAR, EUROSPAR and VIVO. We source from local farmers, growers and producers and are proud to contribute to our local economy and environment.

We achieved gold accreditation against the Investors in People standard framework in 2023 in recognition of people management excellence and our commitment to investment in people.

The purpose of the role:

As a Projects Administrator, you will provide administrative support across the department’s sub‑teams, this role plays a key part in ensuring the smooth and efficient day‑to‑day running of the function.

Working closely with all sub‑teams, the role offers valuable exposure to a wide range of business activities, providing the successful candidate with a strong understanding of how the category development & quality department operates as a whole.

Working as Projects Administrator you will:

• Plan & organise their workload to accommodate all requests with a focus on the company’s Promotion Cycle calendar and Project timelines.
• Be an excellent & clear communicator within the team and to external teams giving regular updates on progress.
• Complete within a timely manner & confirm as completed.
• Be organised with all documentation & as a cross‑department support will need a good knowledge of the various department Libraries within the SharePoint site.
• Be encouraged to make informed decisions or recommendations based on the skills, knowledge & experience they have.
• Be prepared to problem solve & seek the solution but also have the confidence to seek help with the wider team through Brainstorming. We will always encourage the successful candidate to suggest continuous Improvement by having the confidence to propose any process of change to enhance communication or process if they feel an improvement could be made.
• Have good people management skills and be realistic with others’ expectations & timelines based on current & planned work.
• General administrative Duties

You will be responsible for working with the following teams:

• Retail Serviced Foods – (RSF) & Commercial Managers

Working closely with the team, the successful candidate will develop a comprehensive knowledge of how the world of RSF operates. From initial stages of conception & innovation, working with a wide supply chain, recipe & margin management, allergen matrices, and Point of Sale (POS) at store level & invoicing.

• New Product Development (NPD)

Working alongside the NPD team the successful candidate will gain an insight into the processes for developing products with a wide external OB supplier base including (ourselves at Henderson Kitchen) to see how we identify gaps in store and fill them with Retail packs as we continue our Own Brand journey.

• Quality Assurance – (QA)

Working alongside the QA team will allow the successful candidate to witness all the elements this team operates in to keep our teams, stores, & our consumers safe, legal, & satisfied with special emphasis on RSF & Own Brand elements.

Skills for Success

Joining us as Projects Administrator the minimum criteria you’ll need is:

• GCSEs (or equivalent) in English and Maths
• A minimum of 1 years’ experience in an administrative role within a food business sector OR Project administrator role
• Strong proficiency in Microsoft Office, particularly PowerPoint and Excel
• A Full, valid UK/EU driving licence with access to your own vehicle

Attributes

• Excellent attention to detail
• Strong organisational and time management skills
• Confident and effective communication skills, both written and verbal
• Ability to work well under pressure in a fast‑paced, dynamic environment.

It is Desirable if you have:

• Experience within the food industry
• Interest in Food Development
• Proven ability to manage stakeholder relationships and ensure timely delivery of goods and service

Are we right for you?

As part of this role, it will be important that you feel aligned with the values that we live and work by.

Ambition –

We always strive to be better. We seek new challenges and look for ways to do things better.

Customer First –

We provide exceptional service. We put customers at the heart of everything and support our communities.

Teamwork –

We succeed together. We help colleagues to succeed, and we share our knowledge and skills.

Integrity –

We are fair, honest and ethical. We treat everyone with dignity and respect. We are inclusive and champion diversity.

The Reward

Benefits include market competitive salary, contributory pension scheme, healthcare, life assurance, employee assistance programme, social club, Reward Gateway Employee Recognition & Discount Scheme throughout UK/Ireland, staff discount (grocery/fuel) at SPAR/EUROSPAR Henderson Group company‑owned stores and many more.

This is a full‑time position working 36.5 hours per week. Working hours will be 8:45am‑4:45pm Monday to Thursday and 8:45am‑3:45pm Friday. Hybrid and flexible working arrangement available.

If you'd like to speak with us before making your application, our Talent Acquisition Specialist - Joanne McClelland would be happy to have a confidential chat with you about the role on offer - email [e-mail] to get in touch.

Completed applications must be submitted online by midnight on Sunday 12th April 2026