Administrator (8 months FTC)

IQA Group; Coleraine; On-site; GBP 23,000 - 25,000; Full time

Benefits offered by this job

25 days annual leave

8 public holidays

Pension scheme

Healthcare

Sick pay

Job summary

IQA Group is seeking an Administrator (8 months FTC) in Coleraine to support site management with Health & Safety documentation, RAMS and project records, ensuring regulatory compliance.

You will manage RAMS, site inductions, CSCS/NPORS validations, daily site diary, and minutes of meetings, uploading documents to Elecnor and client platforms. The role is 40 hours per week, 8am–5pm, with a salary of £35,000 per annum pro rata plus benefits.

Qualifications

• Previous experience in a similar administrative role, preferably in construction or CDM environments.
• Strong written and verbal communication skills.
• Ability to work under pressure and meet deadlines.
• Proactive and organized with a focus on accuracy.

Responsibilities

• Prepare and maintain RAMS and Construction Phase Plans.
• Manage site inductions and ensure CSCS/NPORS validations.
• Keep the Site Diary, Accident Book, and environmental notes up to date.
• Record minutes of meetings and distribute actions to subcontractors.
• Upload documentation to Elecnor and client platforms.

Skills

Communication

Organisational skills

Attention to detail

Time management

Proactive attitude

Written and verbal communication

Tools

MS Office

Job description

Administrator (8 months FTC)

Location: Coleraine, BT51
Salary: £35,000 per annum, pro rata + Excellent Benefits!
Contract: Full time, FTC 8 Months
Hours: 40 Hours (8am - 5pm)
Benefits: Time Off: 25 days annual leave plus 8 public holidays and Competitive pension scheme, sick pay, and healthcare!

Established in 2002, IQA Group is a powerhouse in the UK infrastructure sector.

With three major sites across Glasgow, North Wales, and Liverpool, we provide expert services in power networks, renewable energy, and commercial contracting.

We have expanded our operations with various projects in Ireland and Northern Ireland working on High Voltage (HV) substation infrastructure. Join a team that is literally powering the UK s future.

About the Role and what you will be doing:

Are you highly organised, proactive, and thrive in a fast-paced environment

We are seeking a dedicated Site Administrator to join our team.

You will provide essential support to the site management team, specifically focusing on the preparation, maintenance, and filing of Health & Safety documentation and technical project records.

You will ensure that the site remains compliant with UK construction regulations and that all project data is accurate and accessible.

As our Administrator you will:

• Assist in the preparation of Risk Assessments and Method Statements (RAMS) and Construction Phase Plans, and maintain the Temporary works register.
• Manage the site induction process, ensuring all operatives have signed necessary safety declarations.
• Maintain the site training matrix, ensuring all CSCS cards and specialized tickets (e.g., CPCS, NPORS) are valid and scanned.
• Maintain the Site Accident Book and assist in the administrative side of RIDDOR reporting if necessary.
• Maintain the daily site diary, plant equipment inspection logs, and track site waste management notes and fuel usage for environmental reporting.
• Attend site progress meetings, take minutes, and distribute action points to the relevant subcontractors. Liaise with subcontractors and clients regarding job/project queries.
• Upload documentation to Elecnor s internal platform and to the client platform.
• General administration duties and any other adhoc H&S or administration activities that IQA and Elecnor may require to support the project.

Candidate Requirements:

• Previous experience in a similar administrative role is preferred (experience within construction or a CDM site environment is desirable).
• Ability to communicate clearly, concisely and persuasively both verbally and in writing.
• Ability to work under pressure and meet deadlines.
• Well-developed skills in organising and planning, with a proactive attitude for efficiencies and improvements.
• Computer literate with experience of MS office.
• Ability to process a high volume of documents daily with accuracy, and a keenness to continue to improve on Technical Knowledge and Highways Legislation.
• Adhere to the Company's Code of Conduct, complete departmental KPIs, and maintain a positive attitude.
• Previous experience of similar role preferred.

No agencies please.