Site Administrator

Octavius Infrastructure; Rugby; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Company car scheme

Private Healthcare

Pension

Life Assurance cover

25 days Annual Leave + birthday day

Enhanced Paternity & Maternity package

Fire Marshal/First Aider training

Job summary

Octavius Infrastructure is recruiting for a Site Administrator / Safety Administrator on a 2-year fixed-term contract, based full time from our Binley office, Coventry. You will support the project office and site safety processes while welcoming visitors and coordinating administrative activities on a major infrastructure scheme.

The role offers opportunities to contribute to safety administration, maintain records and collaborate with site teams, managers and suppliers on a high-profile

Qualifications

• Previous experience in administrative, office support or coordination roles.
• Strong MS Office skills, particularly Outlook, Word and Excel.
• Excellent planning, organisation and time management skills.
• Ability to manage multiple tasks and deadlines effectively.
• Experience maintaining records, databases or filing systems.
• Knowledge of health and safety administration processes (desirable).
• Experience in construction, engineering or infrastructure environments (desirable).

Responsibilities

• Support site inductions, training records and safety administration.
• Maintain SHE records, databases and project documentation.
• Assist with safety reporting, statistics and project dashboards.
• Coordinate meetings, training sessions and office activities.
• Act as first point of contact for visitors, staff and suppliers.
• Manage office facilities, supplies and welfare arrangements.
• Support wider project team with day-to-day administration.

Skills

Microsoft Office

Outlook

Word

Excel

Communication

Organization

Job description

Site Administrator / Safety Administrator

(2 year fixed-term contract)

Location: Coventry (A46 Coventry Junctions - Walsgrave Scheme), based full time from our Binley office.

We are recruiting for a Site Administrator / Safety Administrator to join us here at Octavius on a 2-year fixed-term contract.

We're delivering the £113.5m A46 Coventry Junctions (Walsgrave) improvement scheme, a major infrastructure project that will transform one of the region's busiest transport routes. This is your opportunity to be part of a high-profile project that will leave a lasting legacy for the local community while developing your career within one of the UK's leading civil engineering organisations.

You’ll be working on…. (what your role and responsibility is)

As our Site Administrator / Safety Administrator, you’ll play a key role in keeping both the project office and site safety processes running smoothly. No two days will be the same as you support the project team, welcome visitors, coordinate office activities and help ensure our safety administration is maintained to the highest standards.

• Supporting site inductions, training records and safety administration
• Maintaining accurate SHE records, databases and project documentation
• Assisting with safety reporting, statistics and project dashboards
• Coordinating meetings, training sessions and office activities
• Acting as the first point of contact for visitors, staff and suppliers
• Managing office facilities, supplies and welfare arrangements
• Supporting the wider project team with day-to-day administration
• Helping create a safe, organised and welcoming workplace for everyone on site

You’ll work with… (because relationships are important)

A team of highly motivated and dedicated professionals delivering the A46 Coventry Junctions (Walsgrave) Scheme. You’ll work closely with our Site Health, Safety & Wellbeing Manager, Site Managers and project delivery teams, building strong relationships with site personnel, suppliers, stakeholders and visitors every day.

You’ll receive…. (because we value you)

• Company Car scheme
• Private Healthcare
• Pension
• Life Assurance cover
• 25 days Annual Leave (and a day off for your birthday)
• an enhanced Paternity & Maternity package
• opportunity to develop yourself personally and professionally
• training to become a Fire Marshal and First Aider, giving you valuable skills and experience while helping support the project team.

About You…. (what You Are Skilled At)

You’re someone who loves being organised, enjoys working with people and takes pride in making things run efficiently. You thrive in a busy environment, can juggle multiple priorities and always maintain a friendly and professional approach.

• Highly organised with excellent attention to detail
• Confident communicator who enjoys building relationships
• Proactive, reliable and happy to take ownership
• Comfortable working independently and as part of a team
• Able to manage confidential information professionally
• Passionate about providing excellent support and customer service
• Keen to learn, develop and take on new challenges

You’ll Bring… (your Wealth Of Experience & Qualifications)

• Previous experience in an administrative, office support or coordination role
• Strong Microsoft Office skills, particularly Outlook, Word and Excel
• Excellent planning, organisation and time management skills
• The ability to manage multiple tasks and deadlines effectively
• Experience maintaining records, databases or filing systems
• Knowledge of health and safety administration processes (desirable)
• Experience in construction, engineering or infrastructure environments (desirable)
• A full UK driving licence (desirable)

Inclusion and diversity are important to us, we are an equal opportunities employer and value difference. We want and will continue to build an inclusive environment where our people thrive. We firmly believe constantly striving to build a truly diverse workforce is what makes us a strong business and will enable us to continue to solve important problems and deliver unrivalled value to both our customers and clients. If you need any specialist support throughout your application, we will work with you where we can to support your journey with us.

• Site Administrator.pdf