administrator

rapier-employment; Stourbridge; On-site; GBP 26,000 - 30,000; Full time

Benefits offered by this job

Office dog

Job summary

Rapier Employment's client in Stourbridge is looking for a reliable Administrator to support the office and accounts team. You will handle data entry, document management, customer communication and assist with accounts tasks, using Excel and Outlook.

This permanent, full-time role runs Monday to Friday, 7:30 to 16:00 (flexible), with 28 days holiday incl. bank holidays. On-site office with a friendly dog; right to work in the UK required.

Qualifications

• Minimum 3 years’ experience in administration.
• Proficient in Excel with data entry and spreadsheet management.
• Experience handling invoices.
• Proficient in Outlook and email communication.
• Excellent organisational and time management skills.
• Right to work in the UK.
• Permanent full-time position.
• This site has an office dog.

Responsibilities

• Assist the accounts department with organising, processing, and filing invoices.
• Accurately input and maintain data using Microsoft Excel and internal systems.
• Answer incoming telephone calls professionally and direct enquiries to the appropriate personnel.
• Manage and file delivery tickets received from site locations, ensuring records are accurate and up to date.
• Monitor and respond to emails in a timely and professional manner.
• Create, organise, and manage PDF files for customer orders and company documentation.
• Maintain electronic and paper filing systems to ensure documentation is easily accessible.
• Support general office administration duties as required.
• Assist with document preparation, record keeping, and data management.
• Ensure confidentiality and accuracy when handling company information and records.
• Work closely with colleagues across departments to support operational requirements.

Skills

Microsoft Excel

Microsoft Outlook

Data entry

Invoicing

Organisational skills

Time management

Phone manner

Job description

Administrator – Permanent role.

Location: Stourbridge, DY9 area.

Rate of pay: £26,436.8 - £30,000 (Depending on experience).

Days of work: Monday-Friday.

Hours of work: 07:30-16:00 (flexible depending on the candidate).

Holiday Entitlement: Minimum 28 days holiday (including bank holidays).

Job SummaryOur Ground worksClient based in Stourbridge are seeking a reliable and organised Administrator to support the day-to-day operations of their office and accounts team. The successful candidate will be responsible for administrative tasks, data entry, document management, customer communication, and assisting with accounts-related activities. This role requires strong attention to detail, excellent organisational skills, and proficiency in Microsoft Office applications, particularly Excel and Outlook.This is a permanent vacancy via rapier employment.

Key Responsibilities

• Assist the accounts department with organising, processing, and filing invoices.
• Accurately input and maintain data using Microsoft Excel and internal systems.
• Answer incoming telephone calls professionally and direct enquiries to the appropriate personnel.
• Manage and file delivery tickets received from site locations, ensuring records are accurate and up to date.
• Monitor and respond to emails in a timely and professional manner.
• Create, organise, and manage PDF files for customer orders and company documentation.
• Maintain electronic and paper filing systems to ensure documentation is easily accessible.
• Support general office administration duties as required.
• Assist with document preparation, record keeping, and data management.
• Ensure confidentiality and accuracy when handling company information and records.
• Work closely with colleagues across departments to support operational requirements.

Role Requirements

• Minimum 3 years’ experience working in administration.
• Strong and Stable work History.
• Competent in Microsoft Excel, including data entry and spreadsheet management.
• Previous Experience managing Invoices.
• Proficient in Microsoft Outlook and email communication.
• Strong organisational and time management skills.
• Good telephone manner and communication skills.
• High level of accuracy and attention to detail.
• Ability to prioritise workload and meet deadlines.
• Right to work in the UK.
• Experience in administrative or office support roles.
• This is a permanent Full-time position so is not suitable for those looking for part time work or with working hour restrictions.
• Okay with Dogs, This site has an office dog.