Accounts & Office Administrator — Flexible Hours, Permanent

rapier-employment; Stourbridge; On-site; GBP 26,000 - 30,000; Full time

Benefits offered by this job

Office dog

Job summary

Rapier Employment's client in Stourbridge is looking for a reliable Administrator to support the office and accounts team. You will handle data entry, document management, customer communication and assist with accounts tasks, using Excel and Outlook.

This permanent, full-time role runs Monday to Friday, 7:30 to 16:00 (flexible), with 28 days holiday incl. bank holidays. On-site office with a friendly dog; right to work in the UK required.

Qualifications

• Minimum 3 years’ experience in administration.
• Proficient in Excel with data entry and spreadsheet management.
• Experience handling invoices.
• Proficient in Outlook and email communication.
• Excellent organisational and time management skills.
• Right to work in the UK.
• Permanent full-time position.
• This site has an office dog.

Responsibilities

• Assist the accounts department with organising, processing, and filing invoices.
• Accurately input and maintain data using Microsoft Excel and internal systems.
• Answer incoming telephone calls professionally and direct enquiries to the appropriate personnel.
• Manage and file delivery tickets received from site locations, ensuring records are accurate and up to date.
• Monitor and respond to emails in a timely and professional manner.
• Create, organise, and manage PDF files for customer orders and company documentation.
• Maintain electronic and paper filing systems to ensure documentation is easily accessible.
• Support general office administration duties as required.
• Assist with document preparation, record keeping, and data management.
• Ensure confidentiality and accuracy when handling company information and records.
• Work closely with colleagues across departments to support operational requirements.

Skills

Microsoft Excel

Microsoft Outlook

Data entry

Invoicing

Organisational skills

Time management

Phone manner

Job description

Rapier Employment's client in Stourbridge is looking for a reliable Administrator to support the office and accounts team. You will handle data entry, document management, customer communication and assist with accounts tasks, using Excel and Outlook.

This permanent, full-time role runs Monday to Friday, 7:30 to 16:00 (flexible), with 28 days holiday incl. bank holidays. On-site office with a friendly dog; right to work in the UK required.