Legal Administrative Assistant

Walsh Employment; Marlborough; On-site; GBP 25,000 - 32,000; Full time

Job summary

Walsh Employment is seeking a capable Legal Secretary/Administrator in Marlborough, Wiltshire. The role provides administrative and legal secretarial support to the legal team, with duties including diary management, document production, and client liaison.

The successful candidate will have GCSE English and Maths, office administration experience, and strong organizational skills. A professional, discreet, and team-oriented approach is essential for this collaborative law firm setting.

Qualifications

• Minimum GCSE English and Mathematics (or equivalent).
• Experience in office administration or legal secretarial support, preferably in a law firm or professional services.

Responsibilities

• Answer calls, manage shared inboxes, schedule meetings and maintain office calendars.
• File, scan, copy and prepare routine documents, letters and correspondence.
• Monitor supplies and liaise with service providers.
• Provide day-to-day secretarial support to fee earners, including diary management and meetings.
• Prepare, format and proofread correspondence and legal documents from templates.
• Produce document bundles and client packs and arrange signatures.
• Liaise with clients, counsel, courts and third parties; take messages and progress queries.
• Assist with time recording, billing, expenses and matter administration.
• Open and maintain client files and keep the Practice Management System up to date.
• Maintain GDPR-compliant records and perform conflict checks.

Skills

Organisational skills

Attention to detail

Proofreading

Digital dictation

Communication

Team player

Discretion

Education

GCSE English and Maths

Tools

Microsoft Office

Case management software

Job description

Legal Secretary/Administrator

Location: Marlborough, Wiltshire

Salary: £25,000–£32,000

Our client is a prestigious specialist law firm based in Marlborough, known for its high standards, client-focused service and collaborative working environment. They are now seeking a capable and organised Administrator to support the smooth day-to-day running of the office and provide both administrative and legal secretarial support to the legal team.

Key Requirements

Education & Experience

• Minimum GCSE English and Mathematics (or equivalent)
• Previous experience in office administration or legal secretarial support, ideally within a law firm or professional services environment

Skills & Attributes

• Strong organisational skills with the ability to multi-task and manage time effectively
• High attention to detail, strong proofreading skills and accurate document production
• Confident using Microsoft Office, digital dictation and able to learn new systems quickly, including case or practice management software
• Professional, discreet, and approachable with strong communication skills
• Works well under pressure and adapts to changing priorities
• Positive, proactive, and a team player

Role & Responsibilities

General Office Support

• Answer calls, manage shared inboxes, schedule meetings and maintain office calendars
• File, scan, copy and prepare routine documents, letters and correspondence
• Monitor supplies and liaise with service providers

Legal Secretarial Support

• Provide day-to-day secretarial support to fee earners, including diary management, appointments, meetings and key deadlines
• Prepare, format, proofread and amend correspondence, forms and legal documents, including work from templates or digital dictation
• Produce document bundles and client packs, arrange signatures and ensure papers are filed and circulated correctly
• Liaise professionally with clients, counsel, courts and other third parties, taking accurate messages and progressing routine queries
• Assist with time recording, billing, expenses and other matter-related administration

File & Data Management

• Open, maintain and close client files and keep the Practice Management System up to date
• Maintain accurate, GDPR-compliant records and complete conflict, identification and file-opening checks as required

Team & Client Support

• Provide flexible administrative cover across the team during busy periods and colleague absence
• Greet clients, prepare meeting rooms and assist with office hospitality

Conduct & Compliance

• Handle all client information and documentation with strict confidentiality
• Uphold the firm’s professional standards and follow internal procedures