Legal Administrator

Simply Jobsworth; Marlborough; On-site; GBP 25,000 - 32,000; Full time

Job summary

Simply Jobsworth's Marlborough-based law firm is seeking an Administrator / Legal Secretary to deliver efficient office administration and trusted legal secretarial support to a busy team. The role requires meticulous organisation, proactive problem-solving, and a professional client-facing approach.

You will handle calls, manage calendars, prepare and file documents, support with billing and time recording, and maintain GDPR-compliant records in a collaborative environment.

Qualifications

• Proven administrative experience, preferably in a professional services environment.
• Ability to manage multiple tasks with accuracy and discretion.
• Excellent written and verbal communication; client-facing professionalism.

Responsibilities

• General Office Administration: answer calls, manage shared inboxes, schedule meetings and calendars, file and copy documents, order supplies.
• Legal Secretarial Support: diary management, format and proofread documents, prepare bundles, arrange signings, liaise with clients and third parties, assist with billing and time recording.
• File & Data Management: open/close client files, update practice management system, perform ID and conflict checks, maintain GDPR-compliant records.
• Team & Client Support: provide proactive support to fee earners and clients in a collaborative environment.

Skills

Organisational skills

Proactive attitude

Strong communication

Tools

Practice Management System

Job description

Administrator / Legal Secretary

Location: Marlborough, Wiltshire

Salary: £25,000-£32,000 DOE

Our client is a highly regarded specialist law firm based in Marlborough, recognised for delivering exceptional client service in a professional, collaborative environment. Due to continued growth, they are looking to recruit an organised and proactive Administrator to provide essential office administration and legal secretarial support to their experienced legal team.

This is an excellent opportunity for someone with strong administrative skills who enjoys working in a varied role where no two days are the same.

The Role

General Office Administration

• Answer incoming calls and manage shared inboxes
• Schedule meetings and maintain office calendars
• Prepare, file, scan and copy documents and correspondence
• Order office supplies and liaise with external service providers

Legal Secretarial Support

• Provide day-to-day support to fee earners, including diary management and organising appointments
• Prepare, format, proofread and amend legal documents, correspondence and forms
• Produce document bundles and client packs
• Arrange document signatures and ensure accurate filing
• Liaise professionally with clients, courts, counsel and third parties
• Assist with billing, time recording and general matter administration

File & Data Management

• Open, maintain and close client files
• Keep the Practice Management System updated
• Complete file opening, ID and conflict checks
• Maintain accurate GDPR-compliant records

Team & Client Support