Administrator

Antac Support Services Limited; Northolt; On-site; GBP 26,100 - 31,900; Full time

Benefits offered by this job

Free on-site parking

Employee Assistance Programme

Job summary

Antac Support Services Limited is looking for a temporary Administrator to join their team at RAF Northolt until the end of 2026. This full-time role involves supporting management with various office duties including email monitoring, record maintenance, and customer support.

The ideal candidate should have proven administrative experience and be proficient in Microsoft Word and Excel. The position offers a salary of up to £29,000 per annum, free on-site parking, and an Employee Assistance Programme.

Qualifications

• Experience as an administrator in a similar environment.
• Strong knowledge of Microsoft Word and Excel.
• Excellent communication skills, both written and verbal.

Responsibilities

• Monitor inboxes and respond to emails promptly.
• Assign work orders to maintenance staff.
• Answer telephone enquiries and provide customer support.
• Maintain and update records, both electronic and paper.
• Schedule engineer visits and assist with site access.
• Assign planned preventative maintenance work orders.
• Track reactive maintenance requests.
• Ensure maintenance schedules are up to date.
• Help coordinate contractor attendance.
• Obtain quotations for repair works.
• Raise purchase orders and provide invoices.
• Chase overdue maintenance jobs.

Skills

Proven experience in an administrator role

Proficient with Microsoft packages such as Word & Excel

Excellent written and verbal communication

Ability to pass security vetting

Job description

About the Role

We have a temporary opening for an Administrator to join our team until the end of 2026. Working in one of our offices at RAF Northolt, you will be supporting management with a number of office duties on a full time basis.

Full training can be provided so if you are a confident administrator who is well organised and works well under pressure, we want to hear from you!

Key Responsibilities

• Monitor inboxes and respond to emails promptly
• Assign work orders to maintenance staff
• Answer telephone enquiries and provide customer support
• Maintain and update records (both electronic and paper)
• Schedule engineer visits and assist with site access
• Assign planned preventative maintenance (PPM) work orders
• Track reactive maintenance requests
• Ensure maintenance schedules are up to date and record completed activities
• Help coordinate contractor attendance
• Obtain quotations for repair works
• Raise purchase orders and provide invoices
• Chase overdue maintenance jobs

What we’re looking for

• Proven experience in an administrator role
• Proficient with Microsoft packages such as Word & Excel
• Excellent written and verbal communication
• Ability to pass security vetting

What we offer

• Salary up to £29,000 per annum (pro rata)
• Free on site parking
• Employee Assistance Programme

Antac is an Equal Opportunities Employer, and we ensure that individuals are treated solely on the basis of their relevant merits and abilities, but actively encourage applications from women and minority groups.