Electrical Services Administrator

Acorn Limited; Slough; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Company events

Wellbeing benefits

25 days holiday

Cycle to Work scheme

Job summary

Acorn Limited in Slough is seeking a proactive Electrical Services Administrator to oversee operations in our electrical division. You will manage schedules, compliance documentation, and ensure a smooth workflow for engineering tasks while coordinating with internal teams.

The role requires strong organizational skills and attention to detail, along with the ability to thrive in a fast-paced environment. We offer a collaborative workplace with opportunities for development.

Qualifications

• Strong organisational and time management skills.
• Ability to work in a fast-paced environment and manage multiple tasks.
• Excellent communication and interpersonal skills.
• Attention to detail and a proactive approach to problem solving.
• Experience in a similar administrative or coordination role desirable.
• Knowledge of electrical services or facilities management is advantageous.

Responsibilities

• Oversee personal workload including quotes, call-outs, and task scheduling.
• Process and review daily engineer reports.
• Maintain documents, materials, and job trackers.
• Manage compliance documentation and system updates.
• Chase outstanding responses from internal teams.
• Process approved quotes and raise purchase orders.
• Manage deliveries and arrange hire equipment.
• Allocate engineers and prepare schedules.
• Act as a key point of contact for engineers.

Skills

Organisational skills

Time management

Communication skills

Problem solving

Job description

Acorn Engineering are seeking a highly organised and proactive Electrical Services Administrator to support the day-to-day operations of our electrical division. This is a fast‑paced role requiring strong coordination, communication, and administrative skills to ensure all works are delivered efficiently and to a high standard.

Location: Slough

Salary: on experience

Hours: 37.5 hours a week – Monday to Friday

Company Benefits

• Company events
• Wellbeing benefits – 24‑hour turnaround GP appointment for the whole family
• 25 days holiday (not including bank holidays)
• Cycle to Work scheme

Responsibilities

• Oversee personal workload including quotes, call‑outs, RAMS documentation, and task scheduling
• Process and review daily engineer reports, ensuring tasks are completed or rescheduled where required
• Maintain documents, materials, and job trackers, ensuring all data is accurate and up to date
• Upload and manage compliance documentation, including detailed report checks and system updates
• Chase outstanding responses from internal teams to ensure smooth job delivery
• Process approved quotes, including raising purchase orders, ordering materials, and coordinating engineer availability
• Manage deliveries, ensuring materials are correct, logged, and ready for engineer use
• Arrange hire equipment, including quoting, ordering, and scheduling delivery and collection
• Planning
• Allocate engineers based on skills, qualifications, and job requirements
• Prepare daily and weekly schedules, ensuring engineers have all required documentation and materials
• Manage out‑of‑hours works and call‑outs, liaising closely with engineers and clients
• Produce and distribute daily "daybook" schedules for engineers
• Compliance & Support
• Create RAMS documentation to support quoted works and PPM tasks
• Monitor dashboards and job progress, ensuring no tasks are missedAct as a key point of contact for engineers, supporting queries and resolving issues
• Organise and lead weekly meetings with engineers to review workload and requirements
• Additional Responsibilities
• Support air conditioning administration when required, including inbox management and call handling
• Raise purchase orders and assist with general administrative duties across the wider team

About You

• Strong organisational and time management skills
• Ability to work in a fast‑paced environment and manage multiple tasks
• Excellent communication and interpersonal skills
• Attention to detail and a proactive approach to problem solving
• Experience in a similar administrative or coordination role desirable
• Knowledge of electrical services or facilities management is advantageous

What We Offer

• A supportive and collaborative working environment
• Opportunity to develop within a growing team
• Varied and challenging role with real responsibility

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability.