Administrator

Carter Jonas; Leeds; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Flexible benefits

Additional leave

Health cash plan

Cycle to work scheme

Job summary

Carter Jonas in Leeds is seeking an administrator to join our central Leeds office. You will provide efficient administrative support, including communications and documents, diary management and other admin duties.

You will join a large team across various support functions, with active office events, health & wellbeing and fundraising activities. We offer a competitive salary package with flexible benefits and the potential for agile working arrangements discussed at the application stage.

Qualifications

• Proven administrative experience in a fast-paced environment.
• Excellent written and verbal communication.
• IT literate with MS Office proficiency.
• Ability to manage diaries and meetings.

Responsibilities

• Produce accurate and well-presented documents within deadlines.
• Copy typing and drafting of letters, reports, etc.
• Assist with invoicing, WIP administration and budgets as required.
• Format Word and Excel documents for client submission.
• Manage databases to assist with KPI tracking.
• Input to diaries and organise meetings with external parties.
• Process fee accounts and out-of-pocket expenses as required.
• Provide high level customer service to office visitors and callers.
• General administration support to partners, managers and staff.
• Office duties such as filing, photocopying, etc.
• Maintain close communication with other administrators across divisions.

Skills

MS Word

MS Excel

MS Outlook

MS PowerPoint

Attention to detail

Communication skills

Diary management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

This is a fantastic opportunity for anadministrator to join our fast-paced infrastructure and energy team based out of in our central Leeds office. You will provide efficient administrative support, including preparation of communications and documents, maintenance of file systems, diary management and other administrative duties as required.

The post holder will join a large team working across a range of levels and support functions. Our Leeds office has lots of exciting events going on with various office socials, health & wellbeing and fundraising activities to get involved in, as well as quarterly pizza & quiz events.

We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on! In addition, we welcome applications from those seeking flexible or agile working arrangements and can be discussed at the application stage.

• Produce accurate and well-presented documents including reports, client correspondence and spreadsheets within agreed time frames
• Copy typing, and drafting of letters, reports, etc.
• Assist with invoicing, WIP administration and other financial processes as required
• Formatting of Word and Excel documents prior to client submission
• Management of databases to assist with hitting team KPI’s
• Input to diaries and organisation of meetings including co-ordination with external parties
• Accurately process fee accounts and out of pocket expenses, assisting with budgets and forecasts as required
• Provide a high level of efficiency and customer service to all who visit or contact the office
• Provide general administration support to the office including other partners, managers and staff as reasonably required
• General office duties such as filing, photocopying, etc.
• Maintain close communication with other administrators across different divisions to ensure efficient running of the department at all times

What will it take to be successful?

We are seeking someone who is reliable, pro-active and self-motivated with strong customer service and communication skills. You’ll be a strong team player, with the ability to work well under pressure to meet deadlines. You will also be IT literate and proficient in Microsoft Word, Excel and PowerPoint & Outlook and comfortable working with databases and any relevant software.