Administrator

Carter Jonas LLP; Leeds; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Flexible benefits

Additional leave

Health cash plans

Cycle to work

Job summary

Carter Jonas LLP in Leeds is seeking a proactive administrator to join our infrastructure and energy team based in our central Leeds office. You will provide efficient administrative support, manage diaries, prepare communications and documents, and handle file systems and general office duties.

You will work with a large team across divisions, participate in office events, and have access to a flexible benefits package.

Qualifications

• Provide administrative support across the team, including preparation of communications and documents.
• Maintain file systems and manage diaries and meetings across multiple levels.
• Assist with invoicing, WIP administration and other financial processes as required.

Responsibilities

• Produce accurate and well-presented documents including reports and client correspondence.
• Copy typing and drafting of letters and reports.
• Assist with invoicing, WIP administration and budgets where applicable.
• Format Word and Excel documents for client submission.
• Manage databases to support KPI tracking.
• Schedule and coordinate meetings with internal and external parties.
• Process fee accounts and expenses.

Skills

Administrative support

Diary management

Invoicing

WIP administration

MS Word

MS Excel

PowerPoint

Outlook

Database management

Tools

Microsoft Office

Job description

Thisis a fantastic opportunity for anadministrator to join our fast-paced infrastructure and energy team based out of in our central Leeds office. You will provide efficient administrative support, including preparation of communications and documents, maintenance of file systems, diary management and other administrative duties as required.

The post holder will join a large team working across a range of levels and support functions. Our Leeds office has lots of exciting events going on with various office socials, health & wellbeing and fundraising activities to get involved in, as well as quarterly pizza & quiz events.

We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on! In addition, we welcome applications from those seeking flexible or agile working arrangements and can be discussed at the application stage.

• Produce accurate and well-presented documents including reports, client correspondence and spreadsheets within agreed time frames
• Copy typing, and drafting of letters, reports, etc.
• Assist with invoicing, WIP administration and other financial processes as required
• Formatting of Word and Excel documents prior to client submission
• Management of databases to assist with hitting team KPI’s
• Input to diaries and organisation of meetings including co-ordination with external parties
• Accurately process fee accounts and out of pocket expenses, assisting with budgets and forecasts as required
• Provide a high level of efficiency and customer service to all who visit or contact the office
• Provide general administration support to the office including other partners, managers and staff as reasonably required
• General office duties such as filing, photocopying, etc.
• Maintain close communication with other administrators across different divisions to ensure efficient running of the department at all times

What will it take to be successful?

We are seeking someone who is reliable, pro-active and self-motivated with strong customer service and communication skills. You’ll be a strong team player, with the ability to work well under pressure to meet deadlines. You will also be IT literate and proficient in Microsoft Word, Excel and PowerPoint & Outlook and comfortable working with databases and any relevant software.

We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave.

As an equal opportunity employer, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you. We enjoy what we do, and we do it well, which is why 80% of our business comes from repeat clients.

About us:

Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 1,000 partners and employees.

Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients. These long-standing relationships are our most important and most closely protected asset. From private landowners to local authorities, pension funds to farmers – our universe of client experience is among the most varied in UK property.

We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients’ future prosperity.

Ahead of the curve, we are pioneering in the use of technology within the property industry, making Carter Jonas a hugely exciting place to work.

Our values:

• Approachable – We treat every relationship with respect, integrity, and warmth
• Effective – We do what we say we will, we do it well and we are accountable
• Ambitious – We are ambitious for our clients and for our firm

We look to recruit individuals who represent our core values, but who can also demonstrate the six Carter Jonas competencies that are the foundation of our career pathways. These competencies will aide their personal development in the business, and comprise of:

• Communication - Ensures effective, clear, and relevant communications in support of business objectives
• People - Demonstrates leadership in conduct and effectively manages and develops people to optimise performance through others
• Business Development & Client Care - Ensures effective communication to facilitate excellent client care and collaboration and pursuing opportunities for increased business and profit mindful of the Firm’s heritage and values
• Use of Technology - Modern, Agile, Digital Employee
• Teamwork - Recognises the importance of working with others, to collaborate and co-operate to achieve business
• Personal Effectiveness & Productivity- Engage, promote, and adhere to compliance requirements including all internal processes and procedures which manage risk and enhance productivity.

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