Administrator

Mccarthy & Stone; Kenilworth; On-site; GBP 8,000 - 9,600; Part time

Benefits offered by this job

20 days holiday + bank holidays (pro‑r

Life insurance & pension

Employee Assistance Program

Staff discounts on McCarthy Stone Aprt

Guest stays across UK developments

Gift card discounts

Job summary

McCarthy Stone in Kenilworth, Warwickshire, is seeking an Administrator to support Wilton Court community on a part-time basis. The role involves diary management, invoicing, rostering, and general administrative tasks for the Estate Manager and team.

The successful candidate will have proven administrative experience, strong MS Office skills, and the ability to work both independently and as part of a team in a care/residential setting. 12 hours per week on a permanent contract, £13.01 per hour.

Qualifications

• Proven experience in an administrative role with office management procedures.
• Proficiency in Word, Excel, Outlook and accounting software.
• Strong organizational skills to manage multiple tasks.
• Excellent written and verbal communication.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Experience in care or residential setting.
• Knowledge of invoicing and financial procedures.
• Experience with rostering and scheduling systems.

Responsibilities

• Diary & Calendar Management for Estate Manager and team.
• Invoicing & Financial Administration: issue invoices; petty cash; records.
• Rostering & Scheduling: oversee staff rotas and coverage.
• Communication & Correspondence: emails, calls, mail.
• Document Management: physical and digital files; data protection compliance.
• General Administrative Support: ordering supplies, office equipment, supporting projects.

Skills

Administrative experience

Microsoft Office

Organisational skills

Communication skills

Attention to detail

Teamwork

Care setting experience

Invoicing procedures

Rostering systems

Data protection compliance

Tools

Excel

Outlook

Word

Accounting software

Job description

We are seeking a proactive and detail-oriented Administrator to support our vibrant Wilton Court community in Kenilworth, Warwickshire. This role is central to delivering exceptional service and seamless support alongside our Registered Estate Manager.

Hourly Rate

£13.01 per hour

Hours

12 hours per week, permanent contract, Monday to Friday.

Key Responsibilities

• Diary & Calendar Management: Efficiently manage and coordinate appointments, meetings, and events for the Estate Manager and team.
• Invoicing & Financial Administration: Prepare, issue, and track invoices using accounting software; manage petty cash and ensure accurate financial records.
• Rostering & Scheduling: Oversee staff rotas, ensuring adequate coverage and compliance with staffing requirements.
• Communication & Correspondence: Handle incoming and outgoing communications, including emails, phone calls, and postal mail.
• Document Management: Maintain and organize physical and digital files, ensuring easy retrieval and compliance with data protection regulations.
• General Administrative Support: Assist with various administrative tasks, including ordering supplies, managing office equipment, and supporting team projects.

Essential Qualifications & Skills

• Proven experience in an administrative role, with a strong understanding of office management procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting software.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team.
• Previous experience in a care or residential setting.
• Knowledge of invoicing and financial procedures.
• Experience with rostering and scheduling systems.

Benefits and Perks

• 20 days holiday plus bank holidays (pro rata for part-time).
• Life insurance and company pension.
• 24/7 Employee Assistance Program offering counselling, mental health support, and more.
• Exclusive discounts on McCarthy Stone apartments for employees and immediate family.
• Opportunities to stay in guest suites across UK developments.
• Discounts on gift cards for top brands and restaurants.

Please note that we do not offer sponsorship and only consider UK-based applications.