Administrator

Abbeyfield; Honiton; On-site; GBP 17,000 - 18,000; Part time

Benefits offered by this job

Leave entitlement up to 31 days

Overtime pay via Dayforce

Healthcare expenses coverage

Induction and training

Pay progression

Career development

Sick pay

Pension and life assurance

Employee assistance programme

Gym discount

Cycle-to-work

Vouchers

Blue Light Card discounts

Menopause-friendly organisation

Job summary

Abbeyfield Living Society in Honiton is seeking a Home Administrator to support the Home Manager and staff with high-standard administrative systems and processes. You will handle reception, records, finance-related documentation and general office duties to keep the service running smoothly.

The role is 25 hours per week (Mon-Fri 10am-3pm) at £12.88-£13.49 per hour. You should be organised, digitally capable and comfortable dealing with residents, visitors and colleagues across locations.

Qualifications

• You must have strong administration experience and be highly organised.
• Excellent computer literacy including Word, Excel and email.
• Ability to work on own initiative with minimal supervision.

Responsibilities

• Manage administrative systems and processes to high standards.
• Handle reception and visitor enquiries, and provide a welcoming office function.
• Maintain accurate records relating to finance, residents and staff.

Skills

Administration experience

Organisation

Tools

Word

Excel

Email

Job description

For almost 70 years, Abbeyfield Living Society has been a leading provider of housing and care for older people across England.

Our work is guided by five core values – Care, Compassion, Community, Integrity and Excellence – and we are proud of the difference our teams make every day in the lives of residents, colleagues and local communities.

Role Details

• Role: Home Administrator
• Location: Hill House, Dunkeswell Road, Combe Raleigh, Honiton, EX14 4UQ.
• Hours: 25 hours per week. Monday - Friday 10am-3pm.
• Pay: £12.88 - £13.49 per hour.

The Role

• You have the important role of managing administrative systems and processes to the highest standard to help our Home Manager and the team run the service both safely and effectively.
• You’ll manage scheduled administration duties alongside responding to ad‑hoc requests from residents, visitors, care home employees and Abbeyfield employees from other locations. You maintain and manage accurate records in relation to the management of the home relating to finance, residents and employees.
• As the face and voice of the home you welcome and assist visitors, residents and employees, providing a welcoming reception service both face to face and over the phone, either dealing with queries yourself, or directing them to the relevant person.
• You’ll support your colleagues by providing an office function, covering responding to telephone calls, emails, faxes and correspondence, processing incoming and outgoing mail, photocopying and printing, filing and archiving, taking notes and producing minutes and responding to request for information.
• To enable your colleagues to work effectively and professionally, you maintain adequate supplies of stationary, forms, promotional literature, uniforms and badges and assist with the co‑ordination of repairs and maintenance.

Pay & Benefits

• Up to 31 days paid leave, including bank/public holidays (pro rata)
• Work overtime? With Dayforce Wallet, access your extra pay instantly, with no waiting until payday!
• Claim back healthcare expenses and book flexible GP appointments with Medicash.
• Comprehensive induction and training
• Pay progression within role based on skills and contribution
• Learning and career development opportunities – Support with on‑the‑job qualifications
• Occupational sick pay
• Company pension and life assurance
• Employee Assistance Programme
• Discounted gym membership
• Cycle-to-work scheme
• Shop and save vouchers
• Opportunity to obtain Blue Light Card discounts
• A menopause-friendly accredited organisation

About You

• If you have strong administration skills, this job gives you the opportunity to use these strengths on a daily basis for a bigger purpose – to keep residents safe and happy.
• You must be experienced in administrative roles, and be familiar with office procedures and systems. You’ll also be highly organised, and able to work using your own initiative and unsupervised.
• Computer literate with a working knowledge of Word, Excel and e mail, you must also be able to demonstrate strong numeracy and literacy skills, and be able to communicate and interact well with a wide range of people in varied situations.

Are you someone who thrives on making a difference? Join us and build a rewarding career where your skills and compassion truly matter.