Administration Assistant

The Orders of St John Care Trust; Bracebridge; On-site; GBP 21,000 - 24,000; Full time

Benefits offered by this job

28 days holiday

Weekend pay

Pension

Free DBS

Employee Assistance Programme

Refer a Friend £1000

Blue Light Card

Job summary

The Orders of St John Care Trust is seeking an Administration Assistant at Boultham Park House to support the Home Manager with reception duties, admin tasks and basic finance. You will be the friendly first point of contact for visitors, residents and staff, ensuring smooth daily operations and infection control practices.

The role includes planning events, coordinating testing and couriers, keeping reports up to date, handling cash and using Microsoft Office in a compassionate care home

Qualifications

• Experience in administrative or reception role
• Proficient with Microsoft Office
• Experience handling cash and keeping reports up to date
• GCSE Maths and English (or equivalent) preferred

Responsibilities

• Support Home Manager with reception, administrative and basic finance tasks
• Coordinate infection control rules and testing requirements
• Organise couriers and other admin duties
• Plan and manage home events with the Activities Coordinator

Job description

Administration Assistant

Location: Boultham Park House

Pay rate: £13.82

Contracted Hours: 30

ABOUT THE ROLE

You’ll support the Home Manager with a full range of reception, administrative and basic finance activities to ensure the Home runs smoothly. Often the first point of contact for enquiries, you’ll demonstrate a professional and welcoming manner to all those who visit, live and work in our homes. You will be responsible for ensuring that all our visitors follow the infection control rules in force at any given time, also taking the lead on coordinating any testing requirements, organising couriers and associated administrative tasks.

Our homes are fun, so you’ll also assist with the planning and management of events that take place in the home, including celebrating residents’ milestone birthdays, fetes, employee presentations or other activities planned by our Activities Coordinator.

Boultham Park House offers high quality and compassionate residential and dementia care for up to 34 residents. The home is set in its own grounds, overlooking and adjoining Boultham Park, one of Lincoln’s green beauty spots, with its well-tended gardens, lake and a bandstand.

AND IN RETURN

The Trust is a great place to work; we’ve been providing care for almost 1,000 years and we’re currently the second largest not-for-profit provider in the UK. Not-for-profit means that we reinvest every penny we make into our residents, colleagues and the care homes we live and work in. Therefore, we offer a great range of benefits, including a competitive salary, training and development. Alongside keeping our colleagues safe with PPE and daily testing

Here are some of the other benefits you’ll enjoy as a valued member of our team:

• 28 days holiday (including Bank Holidays)
• Higher rates of pay at weekends (delete for Oxon)
• A workplace pension
• Free DBS
• Access to our Employee Assistance Programme
• Refer a Friend scheme rewarding you up to £1000 for every recommendation you make who successfully starts working for us
• Blue Light Card and “My Rewards” programme, offering you discounts on shopping, days out, restaurants and much more

ABOUT YOU

You will have previous experience from an administrative or reception job and confident using Microsoft Office. In addition, you’ll have experience of handling cash and keeping reports up to date. Ideally you will have your Maths and English to GCSE level. But most importantly you will be comfortable in an elderly care setting, able to relate to our residents in a caring and sensitive manner.

This is a busy and varied role, so you’ll need to be efficient and organised and happy to use your initiative to ensure all tasks are completed in a timely manner. And as the first person who many of our visitors will speak to or see, you will have excellent communication and interpersonal skills.

If you think you have the right skills and attitude to deliver the highest quality of care for our residents as an Administrator within our care homes, then you could be next to join us.