Administrator

Aldwych Consulting Ltd; Greater London; On-site; GBP 27,000 - 33,000; Full time

Job summary

Aldwych Consulting Ltd in Northwest London is seeking a highly organised Administrative Assistant to join their property management consultancy.

You will support surveyors and property managers, manage records, draft reports, and handle client communications in a fast-paced, professional environment. This role offers exposure to residential and commercial portfolios and opportunities to progress within a growing firm.

Qualifications

• Experience in an administrative role within the property sector.
• Familiarity with industry terminology (service charges, leases, maintenance).
• Strong organisational and communication skills with attention to detail.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Provide administrative support to property managers and building surveyors.
• Assist with preparation of reports, schedules, and client documentation.
• Manage property records, compliance documentation, and databases.
• Assist with raising purchase orders and processing invoices.
• Coordinate maintenance requests and liaise with contractors and tenants.
• Support service charge administration and invoicing processes.
• Handle incoming enquiries and maintain strong client communication.
• Organise meetings, site visits, and diaries for the wider team.

Skills

Administrative experience

Property sector knowledge

Organisational skills

Communication skills

Independent work

Tools

Microsoft Office Suite

Job description

Administrator - Property Management Consultancy

Northwest London

Up to £30k + benefits

We are working with a dynamic and growing property management consultancy delivering high-quality services across both residential and commercial sectors. Their expertise spans property management, building surveying, and more, working with a diverse portfolio of clients and properties.

The Opportunity

We are looking for a highly organised and proactive Administrative Assistant to join this team in Northwest London. This is a fantastic opportunity for someone with experience or knowledge of the property sector who thrives in a fast-paced, professional environment. You'll play a key role in supporting our surveyors and property managers, helping ensure the smooth day-to-day operation of our consultancy.

Key Responsibilities

• Provide administrative support to property managers and building surveyors
• Assist with the preparation of reports, schedules, and client documentatio
• Manage property records, compliance documentation, and databases
• Assist with raising purchase orders and more
• Coordinate maintenance requests and liaise with contractors and tenants
• Support with service charge administration and invoicing processes
• Handle incoming enquiries and maintain strong client communication
• Organise meetings, site visits, and diaries for the wider tea

About You

• Previous experience in an administrative role within the property sector (property management, surveying, estate agency, or similar)
• Familiarity with industry terminology (e.g. service charges, lease agreements, planned preventative maintenance, compliance requirements)
• Strong organisational skills with excellent attention to detail
• Confident communicator, both written and verbal
• Proficient in Microsoft Office (Word, Excel, Outlook
• Ability to prioritise workload and work both independently and as part of a team
• A proactive, can-do attitude with a willingness to learn

Desirable (but not essential)

• Experience supporting building surveying or property management team
• Knowledge of residential and/or commercial property processes
• Experience using property management software systems

What's on offer...

• A supportive and collaborative working environment
• Opportunities for professional development and progression
• Exposure to a wide range of property projects and clients, plus more!

Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.