Administrator

Weston College; Filton; In loco; GBP 21.000 - 28.000; Part-time

Descrizione del lavoro

Weston College in Filton invites applications for an Administrator to join the Apprenticeship Hub within the Engineering faculty. The role, available on a part-time or full-time basis, involves collating, monitoring and recording apprenticeship progress and ensuring learner records are accurate and compliant.

You will work across Smart Assessor and e-portfolio systems to track apprentice achievement, produce termly progress reports for employers, and liaise with teachers to verify evidence while

Competenze

• Highly organised with strong attention to detail.
• Experience with learner management systems or e-portfolios is advantageous.
• Able to manage competing priorities and work with multiple stakeholders.

Mansioni

• Monitor and track the progress of Engineering apprentices.
• Maintain accurate learner records using Smart Assessor and e-portfolio systems.
• Support the production of employer progress reports.
• Liaise with teachers and assessors to verify apprenticeship evidence.
• Upload and manage documentation within Smart Assessor.
• Conduct QA checks on apprenticeship records and e-portfolios.
• Identify gaps in compliance, progress tracking and KPIs and escalate as needed.
• Support the Apprenticeship Hub to maintain high standards of administrative accuracy and compliance.

Conoscenze

Administrative skills

Attention to detail

Stakeholder management

MS Excel

Smart Assessor experience

Strumenti

Smart Assessor

E-portfolio systems

Descrizione del lavoro

Administrator to join our Apprenticeship Hub, supporting the Engineering faculty. We are open to receiving applications from those interested in working part-time or full-time. In this role, you will be responsible for collating, monitoring and recording apprenticeship progress, ensuring all learner records are accurate, up to date and compliant. Working across Microsoft Teams, Smart Assessor and our e-portfolio systems, you will play a key role in tracking apprentice achievement and supporting successful outcomes. You will work closely with our Apprenticeship Compliance Coordinator to produce accurate termly progress reports for employers, helping to meet contractual and compliance requirements. The role will involve liaising with teachers and assessors to gather evidence, verify its authenticity and upload documentation to Smart Assessor. A key aspect of the position will be the administration, monitoring and quality assurance of apprenticeship e-portfolios. You will carry out regular checks to ensure records are complete, identify gaps in evidence, learner progress or key performance indicators (KPIs), and elevate concerns to the appropriate managers for action.,

• Monitoring and tracking the progress of Engineering apprentices.
• Maintaining accurate learner records using Smart Assessor and e-portfolio systems.
• Supporting the production of employer progress reports.
• Liaising with teachers and assessors to obtain and verify apprenticeship evidence.
• Uploading and managing documentation within Smart Assessor.
• Conducting quality assurance checks on apprenticeship records and e-portfolios.
• Identifying gaps in compliance, progress tracking and KPIs, and reporting these appropriately.
• Supporting the Apprenticeship Hub to ensure high standards of administrative accuracy and compliance. We are seeking a highly organised and detail-oriented, The successful candidate will have excellent administrative skills, strong attention to detail, and the ability to work effectively with a range of stakeholders while managing competing priorities. Experience of working with learner management systems, e-portfolios or apprenticeship administration would be advantageous., Knowledge and experience in using spreadsheets and databases.
• Relevant experience within an administrative environment.
• Excellent organisation skills. As one of the fastest-growing Colleges in the UK, Weston College has opened the brand-new

Advanced Manufacturing Technical Excellence College in Filton, Bristol, which welcomed its first learners in September 2026.