Administrator

Balfour Beatty plc; East Midlands; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Smart working

25 days pro rata annual leave

Pension and share incentive plan

Job summary

Balfour Beatty plc is seeking a Fleet Administrator to join our operations team in the UK. You will coordinate the movement of vans and trucks, arrange short-term hires, maintain fleet records and billing, and support customers while keeping costs under control.

Ideal candidates are highly organised with excellent communication, attention to detail and a proactive approach to problem-solving in a fast-paced environment. Experience in admin roles is beneficial.

Qualifications

• Strong administration and organisational skills.
• Excellent communication and relationship-building abilities.
• Ability to prioritise a busy and varied workload.
• Proactive and tenacious approach to problem-solving.
• Strong attention to detail and a commitment to accuracy.
• Customer-first mindset with a passion for delivering excellent service.
• Ability to adapt quickly in a changing environment.

Responsibilities

• Coordinating the movement and allocation of LCV and HGV vehicles across core and hired fleets.
• Arranging short-term vehicle hires to support business needs and minimise disruption.
• Maximising fleet utilisation and reducing replacement vehicle costs.
• Resolving customer queries and disputes with stakeholders for positive outcomes.
• Supporting accuracy of fleet records and billing processes to minimise errors.
• Identifying opportunities to improve processes and drive efficiencies.
• Building strong relationships with internal teams, suppliers and customers.

Skills

Organised

Customer-focused

Admin skills

Communication skills

Prioritisation

Problem-solving

Attention to detail

Job description

About the role

Keep our fleet moving and our operations running smoothly.

Are you an organised, proactive problem-solver who thrives in a fast-paced environment? Do you enjoy coordinating people, vehicles, and resources to ensure everything is in the right place at the right time?

We're looking for a Fleet Administrator to join our team and play a key role in supporting the management and utilisation of our commercial vehicle fleet. Working closely with operational teams, commercial colleagues, suppliers and customers, you'll help ensure vehicles remain available, costs are controlled, and customer service remains first class.

What you'll be doing

As a Fleet Administrator, you'll be at the heart of our fleet operations, responsible for:

• Coordinating the movement and allocation of LCV and HGV vehicles across both the core fleet and externally hired vehicles
• Arranging short-term vehicle hires to support business requirements and minimise disruption to operations
• Helping to maximise fleet utilisation whilst reducing replacement vehicle costs
• Resolving customer queries and disputes efficiently, working with stakeholders to deliver positive outcomes
• Supporting the accuracy of fleet records and billing processes to minimise errors
• Identifying opportunities to improve processes and drive operational efficiencies
• Building strong working relationships with internal teams, suppliers and customers

Who we're looking for

We're seeking an individual who is organised, customer-focused and enjoys finding solutions to challenges.

You’ll ideally have:

• Strong administration and organisational skills
• Excellent communication and relationship-building abilities
• The ability to prioritise a busy and varied workload
• A proactive and tenacious approach to problem-solving
• Strong attention to detail and a commitment to accuracy
• A customer-first mindset with a passion for delivering excellent service
• The ability to adapt quickly and work effectively in a changing environment

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• - Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• - 25 days paid annual leave (pro rata)
• - Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• - Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Asset & Technology Solutions provides innovative, safe and sustainable solutions to the Balfour Beatty projects across the UK. Our wide range of equipment and services includes HGV’s, tower and crawler cranes, piling equipment, CCTV and security services, survey services and drones, suction excavators, sweepers, modular accommodation and much more.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [e-mail]