Senior Fleet Services Administrator

Sunbelt Rentals Careers; Warrington; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Holiday allowance

Life assurance

Retail discount scheme

Employee recognition awards

Company pension

Job summary

Sunbelt Rentals is seeking a Senior Fleet Service Administrator to provide senior administrative support across Fleet Services, owning processes, data quality and compliance.

You will define SOPs, improve efficiency, support audits, and mentor junior team members while coordinating with Fleet Services management on improvement initiatives.

Qualifications

• Experience in a senior administrative, coordination or operational support role.
• Proven experience owning and improving administrative processes.
• Strong data discipline with the ability to identify trends, risks and improvement opportunities.
• High level of accuracy, organisation and attention to detail.
• Confident user of fleet, asset or operational systems and Microsoft Office applications.
• Strong communication skills and ability to influence process improvement without direct authority.

Responsibilities

• Oversee fleet administration activities, ensuring accuracy, consistency, and compliance.
• Maintain fleet records, procedures, and data quality standards.
• Define, maintain and improve SOPs for fleet administration activity.
• Proactively identify inefficiencies, recurring issues and data quality risks across fleet administration processes.
• Identify and implement process improvements to enhance efficiency and controls.
• Work with Fleet Services management to prioritise and embed improvement initiatives.
• Support compliance, audit, and governance requirements.
• Produce and validate fleet reports, highlighting key trends and issues.
• Oversee procurement and financial administration processes.
• Support reconciliation of fleet costs, recharges and billing queries, escalating issues where required.
• Provide guidance, training, and support to Fleet Support Administrators.
• Act as an escalation point for complex administrative queries and issues.

Skills

Senior admin experience

Process ownership

Data quality & discipline

Attention to detail

MS Office proficiency

Process improvement

Tools

Microsoft Office

Job description

About The Role

Are you ready to join a Company that really believes that people are the very heart of the business and really values your contribution? Due to the continued expansion of the business and increasing demands, we’re looking for a Senior Fleet Service Administrator to join our team.

The Senior Fleet Administrator provides senior administrative support across Fleet Services, focusing on process ownership, data quality, compliance, and continuous improvement. The role acts as a central point of coordination for fleet administration activities, ensuring accuracy, consistency, and effective record management. It also supports process improvements, maintains high data standards, provides quality assurance across administrative tasks, and offers guidance and support to junior team members.

Key Responsibilities

• Oversee fleet administration activities, ensuring accuracy, consistency, and compliance.
• Maintain fleet records, procedures, and data quality standards.
• Define, maintain and improve standard operating procedures (SOPs) for fleet administration activity.
• Proactively identify inefficiencies, recurring issues and data quality risks across fleet administration processes.
• Identify and implement process improvements to enhance efficiency and controls.
• Work with Fleet Services management to prioritise and embed improvement initiatives.
• Support compliance, audit, and governance requirements.
• Produce and validate fleet reports, highlighting key trends and issues.
• Oversee procurement and financial administration processes.
• Support reconciliation of fleet costs, recharges and billing queries, escalating issues where required.
• Provide guidance, training, and support to Fleet Support Administrators.
• Act as an escalation point for complex administrative queries and issues.

What can we offer you in return?

You’ll be joining a highly successful FTSE100 company, the UK’s largest equipment rental provider.We provide an Industry leading flexible rewards package including generous holiday allowance (with the opportunity to buy and sell annual leave), life assurance, retail discount scheme, employee recognition awards and a great Company pension scheme.

About You

If you join the team we’ll provide you with everything you need and ensure you are equipped for success. We’ll talk to you about your training and personal development needs and what you’d like to do to further your career and support your future aspirations.

To succeed in this role you will bring the following skill‑set and behaviours:

Essential

• Experience in a senior administrative, coordination or operational support role.
• Proven experience owning and improving administrative processes.
• Strong data discipline with the ability to identify trends, risks and improvement opportunities.
• High level of accuracy, organisation and attention to detail.
• Confident user of fleet, asset or operational systems and Microsoft Office applications.
• Strong communication skills and ability to influence process improvement without direct authority.

Desirable

• Experience within fleet, transport, logistics or regulated environments.
• Experience supporting audits, compliance or governance processes.
• Experience mentoring or supporting junior administrators.
• Exposure to continuous improvement methodologies in an operational context.

About Us

Why Sunbelt?

Whether it's construction sites, energy projects, government initiatives, or unforgettable events, Sunbelt Rentals deliver the equipment and expertise to move every industry forward. With our ambition to an employer of choice this makes Sunbelt Rentals an ideal destination for your next career move.

We are committed to the fair treatment of our staff, potential staff, and users of our services, regardless of race, gender, religion, sexual orientation, responsibilities for dependants, age, physical/mental disability, or offending background.

Having a criminal record will not automatically bar an individual from working with us. We judge each case on its own merits, taking into account the relevance of the conviction to the role, the circumstances, and the time passed since the offence.