Administrator

Huntress; Crawley; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Free on-site parking

Private medical cover

Pension scheme

Ongoing professional development

Job summary

Huntress in Crawley is seeking a highly organised Administrator to join a small, professional team. The role involves providing administrative support to a fee earner and the Records Department, while ensuring smooth day-to-day office operations in a regulated environment.

The position is office-based with standard hours, offering 25 days holiday plus bank holidays and benefits. Candidates with professional services or legal backgrounds who value procedures and confidentiality are encouraged to

Qualifications

• Experience in an administrative role within professional services.
• Proficient audio typing and document preparation.
• Strong written communication with attention to detail.
• Well organized with ability to manage multiple tasks and priorities.

Responsibilities

• Providing administrative support to a fee earner and the Records Department
• Audio digital dictation and accurate copy typing
• Preparation, proofreading and electronic filing of formal documentation
• Preparation of invoices using an electronic billing system
• Completion and submission of forms electronically
• Scanning, filing and maintaining accurate electronic records
• Answering telephone calls and managing visitors at the door
• Ordering stationery and office supplies
• General office administration and ad hoc support as required
• Providing cover for colleagues during periods of absence

Skills

Written communication

Attention to detail

Multitasking

Team player

Tools

Electronic billing system

Job description

Administrator | Crawley | £30,000 - £35,000

Fully office-based | 9.00am - 5.00pm, Monday to Friday | 25 days holiday plus bank holidays

Overview

A long-established professional services firm is seeking a highly organised and proactive Administrator to join a small, professional team. This is a varied role, providing administrative support to a designated fee earner and the Records Department, while also contributing to the smooth day-to-day running of the office and providing cover during periods of absence.

The environment is regulated and process-driven, and would suit a candidate from a legal or professional services background who is comfortable working with procedures, deadlines and confidential information. The office is small and quiet, requiring a flexible, hands-on and team-oriented approach.

Key Responsibilities

• Providing administrative support to a fee earner and the Records Department
• Audio digital dictation and accurate copy typing
• Preparation, proofreading and electronic filing of formal documentation
• Preparation of invoices using an electronic billing system
• Completion and submission of forms electronically
• Scanning, filing and maintaining accurate electronic records
• Answering telephone calls and managing visitors at the door
• Ordering stationery and office supplies
• General office administration and ad hoc support as required
• Providing cover for colleagues during periods of absence

Skills and Experience

• Strong written communication skills with excellent attention to detail
• Proven experience in an administrative role, ideally within professional services or a regulated environment
• Confident audio typing and document preparation skills
• Well organised, with the ability to manage multiple tasks and priorities
• Proactive and flexible, willing to support across different areas of the business
• Comfortable following established processes and procedures
• Professional, discreet and reliable

Personal Attributes

• A strong team player, happy working within a small office environment
• Versatile and adaptable, with a positive and can-do attitude
• Able to work independently while also contributing to team objectives
• Friendly, calm, methodical and dependable

Benefits

• 25 days holiday plus bank holidays
• Free on-site parking
• Private medical cover
• Pension scheme
• Ongoing professional development

This role offers a stable, supportive working environment within a specialist professional services firm, suited to someone who values structure, accuracy and being a key part of a close-knit team. Full training is provided, with the possibility of working towards relevant professional qualifications.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.