Administrator

ArtsHub Australia Pty; City of Westminster; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

BYO is seeking a motivated administrator to support with the smooth running of our activities across fundraising, programmes and operations. You’ll be a key member of the team, handling a variety of admin tasks and acting as a first point of contact for applicants, board members and external partners.

Based remotely, you’ll need to be highly organised, capable of juggling a busy workload and working independently as well as with a small core team.

Qualifications

• Strong organisational skills
• Confidence in managing a busy workload
• Ability to work remotely
• Previous administrative experience
• Problem solving and ability to spot inefficiencies
• Good communication with a range of stakeholders
• Strong general IT skills (emails, spreadsheets, documents)

Responsibilities

• Maintaining and updating fundraising database
• Booking rooms, venues and other logistics for programmes
• Administrating friends and patrons schemes
• Processing invoices and tracking payments
• Pulling reports from databases
• Assisting with fundraising events
• Coordinating applications, auditions and interviews for programmes
• Supporting marketing and fundraising mailings
• Collating content for supporters magazine
• Research and reporting for funders
• Liaising with board members and freelancers

Skills

Organisational skills

workload management

Remote work

Administrative experience

Problem solving

Communication skills

IT skills

Arts/Nonprofit experience (nice tohave

Job description

Job Summary

The UK's national opera training company is looking for a motivated and organised individual to support with administrative duties across all areas of their work.

Job Description

As administrator, you’ll help with the smooth running of BYO. Highly motivated and organised, you’ll be a crucial member of the BYO team and involved in all areas of our work.

You’ll support the entire team with administrative duties and be an important point of contact for lots of different external people, from applicants to board members.

To do all of that you’ll need to be efficient and able to split your time between lots of different things. BYO has a very small core team and a large number of freelancers and external staff that join for programmes, events and performances. Our registered office is at the London Coliseum but day‑to‑day, when our big programmes aren’t running, we work remotely – so you’ll need to be confident working by yourself as well as part of a larger team.

Job Requirements

• Have very strong organisational skills
• Be confident managing and prioritising a busy workload
• Be confident working remotely
• Have previous administrative experience, although this doesn’t need to be in a dedicated ‘administrator’ role
• Be a problem solver, able to spot inefficiencies and understand lengthy and complicated systems and processes
• Be able to confidently communicate with a wide range of people at different levels, from board members to participants
• Good general IT skills – emails, spreadsheets, documents etc.
• It would also be useful, but not completely essential, if you:
  • Have experience working in an arts, culture or other non profit environment
  • Have experience working with CRM or other database systems

Job Responsibilities

• Maintaining and updating our fundraising database
• Booking rooms, venues and other logisitics for our programmes
• Administrating our friends and patrons schemes
• Basic finance tasks, like processing invoices and tracking payments
• Pulling reports from our database
• Helping to organise fundraising events
• Coordinating applications, auditions and interviews for our programmes and making sure everyone has the information they need, when they need it
• Supporting with and coordinating marketing and fundraising mailings
• Collating content for our supporters magazine
• Helping with research and reporting for funders
• Liaising with key stakeholders, including the board of trustees and freelancers