Administrator

Confidential; Oxford; On-site; GBP 22,000 - 32,000; Full time

Job summary

Confidential in Oxford is seeking an organised, proactive Administrator to support a busy team within an established educational organisation. You will provide administrative and operational assistance to the Home Bursar and help ensure the smooth day-to-day running of the department.

This varied role covers managing emails and calls, maintaining records, processing invoices and purchase orders, coordinating meetings and events, and delivering a welcoming service to visitors and external clients.

Qualifications

• Experience with purchase orders and basic financial administration.
• Excellent organisational skills and attention to detail.
• Strong communication and interpersonal skills.
• Good IT skills, including Microsoft Office and spreadsheets.
• Ability to prioritise workloads and work independently.
• A flexible, proactive and professional approach.

Responsibilities

• Provide general administrative support, including managing emails, calls, correspondence and filing systems.
• Maintain accurate records, documentation and financial information.
• Assist with purchase orders, invoice processing and routine financial administration.
• Coordinate meetings, appointments and departmental schedules.
• Support the organisation of conferences, events, meetings and hospitality functions.
• Liaise with catering teams, suppliers, contractors and internal colleagues.
• Provide a professional and welcoming service to visitors and external clients.

Skills

Administrative experience

Purchase orders

Microsoft Office

Organisational skills

Communication skills

Independent working

Tools

Microsoft Office

Job description

We are currently recruiting for an organised, proactive and detail-oriented Administrator to join a busy team within a well-established educational organisation based in Oxford.

This is a varied role providing administrative and operational support to the Home Bursar, helping to ensure the smooth day-to-day running of the department.

Key Responsibilities

• Provide general administrative support, including managing emails, calls, correspondence and filing systems.
• Maintain accurate records, documentation and financial information.
• Assist with purchase orders, invoice processing and routine financial administration.
• Coordinate meetings, appointments and departmental schedules.
• Support the organisation of conferences, events, meetings and hospitality functions.
• Liaise with catering teams, suppliers, contractors and internal colleagues.
• Provide a professional and welcoming service to visitors and external clients.

About You

• Previous administrative experience.
• Experience with purchase orders and basic financial administration.
• Excellent organisational skills and attention to detail.
• Strong communication and interpersonal skills.
• Good IT skills, including Microsoft Office and spreadsheets.
• Ability to prioritise workloads and work independently.
• A flexible, proactive and professional approach.

Experience within an education, hospitality or a similar professional environment would be advantageous.

If you are an enthusiastic administrator looking for a varied and rewarding opportunity, we would love to hear from you.

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