Temporary Music Admin & Events Coordinator

VWA (Victoria Wall Associates); City Of London; On-site; GBP 21,000 - 23,000; Part time

Job summary

Victoria Wall Associates' client in central London is seeking a Temporary Music Administrator to support the Music Department Manager with day-to-day activities. ASAP start for a period to 15 November 2026, with potential extension to 9 December 2026.

The role is term-time only and on-site, paying c.£15 per hour plus holiday pay. A hands-on, organised individual will manage admin tasks, minutes, publications, and events.

Qualifications

• Some basic administrative experience is essential.
• Music experience is not essential, but candidates should be switched on and keen to learn.
• Strong organisational skills and excellent attention to detail.
• Confident communicator, comfortable liaising with staff, pupils, parents and external suppliers.
• Ability to manage a varied workload and juggle multiple priorities.
• Positive, proactive attitude and happy to get stuck in.

Responsibilities

• Providing general administrative support to the Music Department Manager
• Taking and publishing minutes from the weekly departmental meeting, and managing the Music Library
• Responding to departmental enquiries, including phone calls and a shared inbox
• Supporting the events diary and liaising with other departments on event planning and logistics
• Creating publications, such as handbooks, timetables, rehearsal schedules and concert programmes
• Coordinating instrumental ensembles, including maintaining the music database and attendance records
• Supporting the organisation of concerts and events, both in-house and at external venues
• Coordinating music exams
• Acting as first point of contact for the Choral Society

Skills

Administrative experience

Organisational skills

Attention to detail

Communication

Job description

Victoria Wall Associates' client in central London is seeking a Temporary Music Administrator to support the Music Department Manager with day-to-day activities. ASAP start for a period to 15 November 2026, with potential extension to 9 December 2026.

The role is term-time only and on-site, paying c.£15 per hour plus holiday pay. A hands-on, organised individual will manage admin tasks, minutes, publications, and events.